Corporate Paralegal & Administrative Assistant

Milwaukee Brewers•Milwaukee, WI

About The Position

Responsible for providing paralegal, clerical, and administrative support for the Legal Department including the General Counsel, Associate General Counsel, and Senior Counsel. This role combines paralegal responsibilities, such as contract management, corporate governance, and compliance support, with administrative duties including scheduling, document management, meeting coordination, and department administration. The ideal candidate is highly organized, detail-oriented, and capable of handling confidential information with professionalism and discretion while working effectively in a fast-paced environment. Essential Duties and Responsibilities include those outlined below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

Requirements

An associate’s or bachelor’s degree is preferred, along with a paralegal certificate.
A minimum of 5 to 7 years of experience in a paralegal, legal assistant, executive assistant, or comparable role is required.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams, is required.
Excellent written and verbal communication skills, including the ability to comprehend instructions, correspondence, and memoranda; draft clear and professional written communications; and present information effectively.

Nice To Haves

Experience supporting an in-house legal department, law firm, or other corporate environment is preferred.
Experience using Zoom, Workday, contract lifecycle management (CLM) software and document management systems is preferred.
Successful candidates will also have the ability and desire to stay current with emerging technologies, including artificial intelligence tools and evolving digital workplace solutions.

Responsibilities

Draft, review, and administer routine legal documents, including contracts, nondisclosure agreements, amendments, and correspondence.
Maintain contract databases and legal document management systems.
Organize and maintain electronic and physical records and filing systems.
Coordinate corporate filings and entity maintenance across applicable jurisdictions.
Support corporate governance matters, including board meetings, resolutions, minutes, and corporate records.
Support the formation, dissolution, and qualification of legal entities across multiple jurisdictions.
Track deadlines and ensure the timely submission of required reports and filings.
Conduct legal and business research on corporate, regulatory, and compliance matters.
Support due diligence and document collection for audits, transactions, and litigation.
Process invoices and expense reports and assist with Legal Department budget tracking.
Receive, assess, and route incoming communications and legal matters.
Support departmental projects and operational initiatives.
Safeguard confidential legal and business information.
Collaborate with Human Resources, Finance, and other internal departments on legal and administrative matters.
Administer contract workflows and legal intake requests.
Administer records retention processes.
Coordinate with outside counsel and track legal matters and related expenses.
Manage Legal Department calendars, meetings, and travel arrangements, as requested.
Provide notarial services, as needed.

Benefits

Exceptional health and dental rates, and fully covered vision package
401(K) match and an additional annual contribution from the Club
Unlimited vacation time
Paid parental leave
Collaborative recognition program and incentives
Leadership development programming
Online educational platform for personal and professional development
Employee Resource Groups
Paid time off for volunteering
Inclusive training and leadership development opportunities aligned with Club values
Brewers Home Game tickets, promotional giveaways and other discounts!