Administrative Assistant - Finance/IT

Sargento Foods Inc•Plymouth, WI

36d

About The Position

The Administrative Assistant supports the Finance and IT departments by providing day-to-day administrative and executive support, coordinating communications and team activities, and helping keep projects and operations organized. The role manages calendars, schedules, meetings, records, travel, department communications, and event logistics while serving as a point of contact for internal and external stakeholders. The position also supports departmental projects by tracking timelines, milestones, deliverables, and action items; assists with data gathering, reporting, and document management; and provides financial and business-process support such as budget administration, purchase requests, invoice processing, expense tracking, and Company Store Cheese Sales records. The role uses Microsoft Office, Teams, Outlook, SharePoint, Forms, and other business systems to support and improve department operations.

Requirements

High school diploma or GED.
At least 3 years of experience in a finance, information technology, administrative support, or related business environment.
Strong experience supporting teams, coordinating activities, and managing multiple priorities.
Exceptional organizational, planning, and time-management skills.
Ability to thrive in a fast-paced environment while balancing competing priorities.
Strong attention to detail and commitment to accuracy.
Ability to maintain confidentiality and handle sensitive information professionally.
Excellent written and verbal communication skills.
Strong interpersonal skills, a customer-focused mindset, and ability to build productive relationships across organizational levels.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Adaptability, collaboration, and a proactive approach to improving team effectiveness and operations.

Nice To Haves

Associate degree.
Experience with SAP and BOX.

Responsibilities

Provide day-to-day administrative support to department leaders and team members.
Manage calendars and schedules, reserve conference rooms, and facilitate onsite and virtual meetings.
Prepare meeting agendas, presentations, materials, and follow-up communications.
Maintain department records, files, organizational documents, and reference materials accurately and confidentially.
Coordinate travel arrangements and supporting documentation as needed.
Create, edit, and distribute department communications, announcements, invitations, and team updates.
Respond to internal and external inquiries as a key point of contact.
Build relationships across teams and functions to support collaboration and execution.
Plan and coordinate department meetings, team-building events, volunteer activities, and employee engagement initiatives.
Manage event invitations, RSVP tracking, catering, venue logistics, and communications.
Support committee activities and coordinate vendor communications and external service arrangements.
Coordinate project timelines, meetings, deliverables, and follow-up activities.
Track project milestones, deadlines, and action items.
Assist with data gathering, reporting, and document management.
Support budget administration, purchase requests, invoice processing, and expense tracking.
Maintain accurate records for Company Store Cheese Sales and related documentation.
Use Microsoft Office, Teams, Outlook, SharePoint, Forms, and other business systems to support department operations.
Create surveys, manage distribution lists, and maintain shared resources.