Administrative Assistant - Finance/IT

Sargento Foods•Plymouth, WI

About The Position

The Administrative Assistant provides day-to-day administrative and operational support for the Finance/IT departments. The role supports department leaders and team members by coordinating calendars, meetings, communications, records, travel, events, projects, budgets, purchasing, invoices, and business processes. It also uses Microsoft Office and business systems to support collaboration and improve team effectiveness. The position requires strong organization, accuracy, confidentiality, communication, and the ability to manage competing priorities.

Requirements

High school diploma or GED required.
At least 3 years of experience in a finance, information technology, administrative support, or related business environment.
Strong experience supporting teams, coordinating activities, and managing multiple priorities.
Exceptional organizational, planning, and time-management skills.
Ability to thrive in a fast-paced environment while balancing competing priorities.
Strong attention to detail and commitment to accuracy.
Ability to maintain confidentiality and handle sensitive information professionally.
Excellent written and verbal communication skills, including effective interaction with employees, leaders, vendors, and external partners.
Strong interpersonal skills, a customer-focused mindset, and ability to build productive relationships across all organizational levels.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Adaptable, collaborative, and proactive approach to improving team effectiveness and operations.

Nice To Haves

Associate degree preferred.
Experience with SAP and BOX preferred.

Responsibilities

Provide day-to-day administrative support to department leaders and team members.
Manage calendars and schedules, reserve conference rooms, and coordinate onsite and virtual meetings.
Prepare meeting agendas, presentations, materials, and follow-up communications.
Maintain department records, files, organizational documents, and reference materials accurately and confidentially.
Coordinate travel arrangements and related documentation as needed.
Create, edit, and distribute department communications, announcements, invitations, and team updates.
Serve as a point of contact for internal and external inquiries.
Build relationships across teams and functions to support collaboration and execution.
Plan and coordinate department meetings, team-building events, volunteer activities, and employee engagement initiatives.
Manage event invitations, RSVP tracking, catering, venue logistics, and communications.
Support committee activities and coordinate vendor communications and external services.
Coordinate project timelines, meetings, deliverables, and follow-up activities; track milestones, deadlines, and action items.
Assist with data gathering, reporting, and document management, and partner with cross-functional teams to keep projects organized and on schedule.
Support budget administration, purchase requests, invoice processing, and expense tracking.
Maintain accurate records for Company Store Cheese Sales and related documentation.
Use business systems and technology to support department operations, create surveys, manage distribution lists, and maintain shared resources.
Identify ways to streamline processes and improve team effectiveness and operational efficiency.