Administrative Assistant Jobs

About The Position

Requirements

• High school graduate or equivalent, College degree preferred
• 2 - 3 years experience as an administrative assistant
• Must be located in Birmingham, AL or surrounding area or willing to relocate for the duration of employment
• Must be in office, on site, 5 days a week
• Advanced computer skills using MS Office applications (Word & Excel a must)
• Demonstrated proficient knowledge of and experience with accounting principles & practices
• Property management software experience a plus
• Strong communication and customer service skills (oral & written) to promote positive client/ tenant relations
• Ability to exercise prudent judgment in the absence of supervisory personnel
• Ability to organize and prioritize tasks to ensure accuracy and timely completion

Nice To Haves

• Property management software experience a plus

Responsibilities

• Retrieves incoming calls in a professional manner and delivers high level of customer service as appropriate
• Dispatches and tracks routine work orders to maintenance staff or other responsible parties ensuring timely completion
• Coordinates vendor/contractor services as appropriate to support daily property operations
• Drafting vendor contracts using standard templates
• Assistants with lease administration including move-in/move-out procedures
• Assists with tenant relations and event coordination
• Maintains service agreements log and assures tenant and vendor certificates meet all requirements
• Maintains electronic files system
• Maintains key & card control for vendor/contractor/tenant access
• Composes routine professional correspondence
• Assists with property inspections as assigned
• Perform all general office duties and special projects as required

Benefits

• Comprehensive health insurance with 90% premium covered by employer
• 20 days of PTO & 11 paid holidays annually
• Retirement benefits with employer match
• Employee stock purchase plan
• Fun, passionate and skilled co-workers
• medical, dental, vision, retirement savings, paid time off, and other wellness benefits