Administrative Assistant
US Multimodal Group•Kansas City, MO
•$35,000 - $40,000•Onsite
About The Position
We are seeking a detail-oriented and organized Administrative Assistant to support daily office and accounting functions. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities while ensuring accurate and timely financial and administrative processing.
Requirements
- High school diploma required
- 2+ years of administrative, bookkeeping, or accounting support experience preferred.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Strong problem-solving and time-management abilities.
Nice To Haves
- associate's degree in business, Accounting, or related field preferred.
- Experience with accounting software is preferred.
Responsibilities
- Prepare and issue customer invoices accurately and in a timely manner.
- Monitor customer accounts and ensure proper billing records are maintained.
- Respond to customer inquiries regarding invoices and account balances.
- Review and approve vendor invoices for accuracy and completeness.
- Submit approved invoices to Accounts Payable for payment processing.
- Maintain organized records of vendor billing and payment documentation.
- Monitor outstanding customer balances and follow up on overdue accounts.
- Communicate professionally with customers regarding payment status.
- Resolve payment discrepancies and assist in reducing aged receivables.
- Enter journal entries accurately into the accounting system.
- Gather supporting documentation and submit journal entries for management approval.
- Assist with month-end closing activities and financial record maintenance.
- Maintain organized files and records, both electronic and paper.
- Assist with reporting, data entry, and document preparation.
- Support management with various administrative projects and tasks as needed.
- Answer phones, respond to emails, and provide general office support.
Benefits
- PTO
- Paid Holidays
- medical, dental, and vision options
- Company paid Life Insurance
- Long-term disability
- 401(k) program with company match
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
