Administrative Assistant

University of New Mexico • Albuquerque, NM

21d • Onsite

About The Position

The Administrative Assistant at Crossroads for Women plays a crucial role in ensuring the smooth functioning of the office. This position supports the Operations and Finance Director while fostering an organized and efficient work environment. The individual in this role must possess strong organizational abilities and attention to detail, successfully managing multiple tasks in a fast-paced setting. Effective communication skills and a proactive approach to problem-solving are essential for contributing to the organization's mission and objectives.

Requirements

• High School Degree.
• Excellent written, verbal, and interpersonal communication skills with strong attention to detail and organization.
• Experience with Microsoft Office (Word, Excel, PowerPoint).
• Ability to multi-task.
• Ability to work independently and as part of the team to ensure that the highest quality and most relevant aspects of the job and services are provided.
• Ability to adhere to strict standards of confidentiality.
• Must possess a valid New Mexico driver’s license, a clean driving record, and proof of insurance; able and willing to travel locally as needed.
• This position is subject to Criminal Background Check (post-offer).
• MUST have a Work-Study Award.

Responsibilities

• Maintain organized electronic and physical filing systems for financial documents and administrative records.
• Provide support to the front desk by answering phones, checking voicemail daily, and responding to administrative calls as appropriate. Address public inquiries regarding agency services.
• Ensure that copies of administrative forms are up-to-date, accessible, and available to staff.
• Maintain an accurate inventory of supplies and reorder as necessary to ensure operational efficiency.
• Participate in regular agency and departmental meetings, as well as other relevant community meetings as necessary.
• Contributes to the management of donations as needed, including greeting donors, receiving donations and ensuring that donation receipt forms are completed.
• Assist in maintaining a safe, clean, and organized workplace.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED