Administrative Assistant I (Temp)
About The Position
The Administrative Assistant provides comprehensive administrative and organizational support to the C-Suite, executive leadership, and department management staff teams. The role facilitates executive productivity and effectiveness by proactively supporting leaders and streamlining administrative processes. As a trusted partner, the Administrative Assistant anticipates needs, fosters efficient communication, and manages priorities in a fast-paced environment, enabling leaders to focus on strategic initiatives. This is a temporary, three-month position with an estimated end date of January 29, 2027. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour lunch break. The role is with Neighborhood Healthcare, a private, nonprofit 501(c)(3) community health organization.
Requirements
- High school diploma or GED.
- At least 2 years of office experience.
- Excellent verbal and written communication skills, including composition, typing, and proofreading.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Strong organizational skills and the ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
- Ability to interpret instructions presented in written, oral, diagram, or schedule form.
- Ability to work both as part of a team and independently.
- Ability to handle highly confidential information professionally and ethically.
- Ability to lift or carry 20 pounds.
- Ability to stand for long periods.
Nice To Haves
- Previous experience as an Administrative Assistant or in a similar role.
- Previous experience in a healthcare setting.
Responsibilities
- Greet and direct visitors and staff.
- Answer incoming calls promptly and professionally.
- Open, date-stamp, and distribute incoming mail, and prepare and add postage to outgoing mail.
- Schedule catering for meetings as requested.
- Submit corporate credit card receipts or invoices using a finance software system.
- Monitor and submit credit card purchases using finance software.
- Maintain office equipment and place service calls as needed.
- Report computer, phone, and facility issues via the ticketing system as needed.
- Track available office supplies and order supplies as needed.
- Receive and process subpoenas and other requests for records.
- Schedule and maintain conference room reservations.
- Provide administrative assistance to Leadership, other support staff, and the Board of Directors as requested.
- Coordinate and schedule travel arrangements for Leadership and managerial staff as needed.
- Organize, arrange, and clean up meetings, training sessions, and events.
- Assist Leadership with organizing monthly Board of Directors meetings, the Board of Directors Retreat, and Board of Directors Trainings.
- Perform other related duties as assigned.
- Follow safety procedures and report injuries and unsafe conditions.
- Maintain current knowledge of safe-work-practice policies and procedures, use appropriate body mechanics, and follow infection-control procedures, including blood-borne pathogen protocols.
- Protect patient, employee, and volunteer information and access it only on a need-to-know basis for business purposes.
- Comply with corporate integrity and security requirements and report unethical, fraudulent, or unlawful behavior or activity.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
