Administrative Assistant (F/T)

Correctional Psychiatric Services PC•Boston, MA

5d•$23 - $27•Onsite

About The Position

For over 32 years, CPS Healthcare has been more than a healthcare provider—we’ve been a trusted partner to the communities and correctional facilities we serve. As a Minority Business Enterprise (MBE), we bring both expertise and heart to every patient interaction, knowing that thoughtful care can change lives. Every day, our team works side by side to provide compassionate, evidence-based medical and behavioral health services that make a real difference for those who need it most. This role provides support and assistance to the Health Service Administrator in various administrative and clerical duties.

Requirements

High school Diploma or GED.
Minimum of one year experience as an administrative assistant, medical secretarial experience preferred.
45-50 wpm typing speed.
Demonstrates proficiency in Microsoft Word, Excel and Power Point.

Nice To Haves

medical secretarial experience preferred

Responsibilities

Receive telephone calls and visitors; screen those that can be handled by assistants or directs those that require the attentions or action of other professional staff members. Personally, manages substantive questions not requiring medical knowledge.
Maintain H.S.A. calendar and schedule appointment and meetings. Ensures that H.S.A. is fully briefed on matters to be considered before scheduled meetings. Assembles background information/agenda items.
Attends meetings and takes minutes, as required.
Receive incoming correspondence, corrections, distributions and bills. Screens out those items, which can be handled personally forwarding remainder to professional staff.
Type all outgoing correspondence and draft replies to general correspondence not pertaining to medical subjects. Sign routine correspondence of a non-medical nature.
Perform administrative duties related to Human Resources: prepares Personnel Action forms/ Employee Status forms and assures all new hire paperwork is correct. Maintain all personnel files, ensuring all records are current and are compliant.
Prepares payroll for H.S.A. review. Follows through with any payroll-related questions.
Maintain monthly statistics and prepare for H.S.A. review and signature.
Maintain inventory of all supplies, receive incoming supplies from vendors and reconcile supply billing.
It is an essential part of the job that CPS can ask the employee to work beyond his/her regularly scheduled hours.
Follow all security rules and regulations.
Performs other duties and responsibilities as assigned.