F&B Administrative Assistant

The Marcus Corporation•Palm Desert, CA

3d•Onsite

About The Position

HOTEL PASEO, Autograph Collection, is seeking a Food & Beverage Administrative Assistant to manage clerical functions and provide administrative support to the Food & Beverage and Culinary teams, while also supporting day-to-day restaurant operations. The role suits an energetic, organized, and flexible professional who can manage multiple tasks in a fast-paced boutique hotel environment. The position supports employee onboarding, reporting, meeting coordination, communications, mail, office supplies, and administrative issue resolution. It also assists with restaurant events and special requests, and helps manage department electronics and technology, including the POS system, computers, peripherals, cameras, and sound systems. The hotel is located in Palm Desert and is part of Marcus Hotels & Resorts.

Requirements

Strong discretion and integrity when handling confidential information.
Strong customer-service, communication, and problem-solving skills.
Ability to read, write, and communicate effectively in English.
Ability to work well with limited supervision.

Nice To Haves

At least 2 years of administrative support and/or restaurant administration experience.
Open availability.

Responsibilities

Perform administrative tasks and support the day-to-day operations of the restaurant.
Ensure new-hire onboarding is completed accurately and on time, including completing checklists and assigning uniforms.
Assist with preparing weekly, quarterly, and annual reports.
Schedule and coordinate meetings.
Screen and direct phone calls to the appropriate department.
Process incoming and outgoing mail.
Resolve administrative issues promptly or report them to management to prevent escalation.
Maintain office-supply inventory and place orders when supplies are running low.
Assist with management of electronics and systems, including the POS system, computers, peripherals, cameras, and sound systems.
Prepare and send memos, emails, invoices, reports, and other correspondence.
Participate in the BEO/events call and follow up on special requests.

Benefits

Room discounts at Marcus Hotels & Resorts and Marriott worldwide locations.
Discounts at Marcus Hotels & Resorts restaurants, cafes, lounges, golfing, skiing, and spa.
Paid time off.
Medical, dental, and vision insurance, offered after one month of employment.
Company-paid life insurance.
Employee assistance program for full-time associates.
401(k) with employer match.
Career growth and transfer opportunities between properties.
Early wage access.
Free parking.