F&B Administrative Assistant

Grand View Lodge • Nisswa, MN

12d • $20 - $25 • Onsite

About The Position

Grand View Lodge is seeking a creative, organized, and technology-savvy Food & Beverage Administrative Assistant to support the daily operations of our Food & Beverage department. This role is ideal for someone who enjoys combining administrative organization, technology, creativity, and communication in a fast-paced hospitality environment. If you're someone who loves technology, enjoys being creative, and thrives on keeping people and processes organized, this could be the perfect opportunity for you!

Requirements

• Technology-driven and highly organized, with the ability to confidently navigate multiple software platforms and learn new systems quickly.
• A creative eye for design and an interest in developing menus, flyers, promotional materials, and other guest-facing communications.
• Strong attention to detail, especially when working with pricing, schedules, inventory, reports, and event information.
• Excellent computer skills, including spreadsheets, document formatting, data entry, and digital file management.
• A proactive self-starter who can independently manage projects, anticipate department needs, and meet deadlines.
• Strong written and verbal communication skills, with the ability to coordinate information across multiple departments.
• Excellent time management and multitasking skills in a fast-paced hospitality environment.
• A collaborative, service-minded approach and willingness to support managers and team members across the resort.
• Flexibility to adjust priorities and occasionally work evenings or weekends based on business and event needs.
• Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.

Nice To Haves

• Previous experience in an administrative, hospitality, Food & Beverage, marketing support, or operations coordination role preferred.
• Experience with Canva, Adobe, or similar graphic design platforms preferred.
• Experience creating menus, flyers, signage, marketing materials, or other promotional content is a plus.
• Hospitality or Food & Beverage experience is beneficial, but strong technology skills, organization, creativity, and a willingness to learn are equally important.

Responsibilities

• Serve as the organizational and administrative hub of our Food & Beverage department, supporting daily operations, communications, timecards, and reporting.
• Create, design, update, and print Food & Beverage menus, promotional flyers, event materials, signage, and other marketing materials to support our restaurants, bars, and special events and ensure information is accurate, updated, and communicated across all outlets.
• Utilize technology and design platforms, such as Canva, Microsoft Office, and other internal systems, to develop professional, visually appealing materials that align with our brand.
• Work closely with the Sales and Catering teams to review, update, print, and distribute Banquet Event Orders (BEOs), ensuring all relevant departments and team members are informed of event details, updates, and last-minute changes.
• Maintain organized BEO records and help coordinate communication between Sales, Catering, Culinary, Banquets, and F&B leadership to support successful event execution.
• Update and maintain associate schedules and timekeeping adjustments within internal systems, ensuring all changes are accurate, properly documented, and aligned with scheduled hours and actual time worked.
• Assist with monthly inventory as needed.
• Assist with updating menus, pricing, specials, and promotional information across digital and printed platforms.
• Coordinate with vendors, managers, and internal departments to support ordering, deliveries, and accurate inventory tracking.
• Assist with organizing departmental meetings, preparing agendas, creating presentations, and distributing important updates.
• Maintain accurate digital records, spreadsheets, reports, and departmental documents to ensure information is easily accessible and up to date.
• Support the Director of Food & Beverage and department managers with administrative projects, technology needs, and operational initiatives.
• Serve as a key communication resource for the F&B team, ensuring important updates, schedules, event details, and operational changes are shared accurately and promptly.
• Adapt to changing priorities and assist with additional projects and responsibilities as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed