Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Associate’s degree or a degree in a related business field.
• At least 5 years of experience in an administrative, receptionist, or office support role.
• Proficiency in Microsoft Office Suite, Outlook, and Adobe Acrobat.
• Ability to collaborate and communicate effectively with team members, clients, and visitors.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities and remain composed in a busy office environment.

Nice To Haves

• At least 3 years of experience in a similar administrative or office support role.
• Experience supporting a professional services, architecture, engineering, or design firm.
• Experience coordinating office events or activities.

Responsibilities

• Greet clients, visitors, and guests; determine the purpose of each visit and direct them to the appropriate location.
• Answer, screen, and direct phone calls to staff, taking messages as needed.
• Provide a welcoming experience for guests and team members in person, by phone, and through written correspondence.
• Process and distribute mail, documents, packages, and deliveries to the correct team member.
• Perform office support tasks requested by team members and leadership.
• Perform basic filing and office recordkeeping.
• Assist team members with expense report preparation.
• Coordinate with the office manager on building maintenance and plan and coordinate office events, activities, and outings.
• Identify, order, and procure office supplies and equipment as needed.
• Perform other duties as assigned.

Benefits

• Competitive benefits package.
• Eligible for an annual performance bonus.
• Work opportunities in a variety of locations and markets.