Office Clerk/Administrative Assistant

Bennett College•Greensboro, NC

1d•Onsite

About The Position

The Federal Work Study Office Clerk / Administrative Assistant provides direct administrative and clerical support to the VP - Director of Business and Finance. In addition to general office support, this position serves as an administrative coordination resource for email and calendar organization, meeting scheduling, call coordination, action-item tracking, meeting recap preparation, document organization, and follow-up activities. The student employee will work in a professional environment supporting College leadership, faculty, staff, students, trustees, alumni, vendors, and visitors. Because the role may involve access to sensitive and non-public information, sound judgment, discretion, confidentiality, and responsible use of College systems are essential requirements of the position.

Requirements

Must be eligible for Federal Work Study and in good academic standing.
Professional, dependable, punctual, trustworthy, and able to maintain strict confidentiality.
Demonstrated judgment, discretion, maturity, and understanding of professional office decorum.
Strong organizational skills, attention to detail, and ability to manage multiple assignments and deadlines.
Effective written and verbal communication skills, including the ability to prepare clear professional emails, meeting notes, and follow-up summaries.
Basic proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint; comfort with Outlook email/calendar functions is strongly preferred.
Familiarity with Zoom, Microsoft Teams, or other virtual meeting platforms.
Ability to operate standard office equipment, including copiers, printers, scanners, and multi-function devices.
Ability to follow instructions, ask questions when authority is unclear, and work both independently and collaboratively in a professional office environment.
Ability to adhere to Bennett College dress, conduct, technology, confidentiality, and workplace expectations.

Nice To Haves

Comfort with Outlook email/calendar functions is strongly preferred.

Responsibilities

Email and correspondence coordination.
Calendar and call coordination.
Action-item management.
Meeting preparation and recaps.
Follow-up coordination.
Document and file management.
Administrative workflow support.
Priority management.
Provide front desk and reception support for the Business and Finance office and greet faculty, staff, students, trustees, vendors, alumni, and visitors professionally.
Answer, screen, and route routine calls or requests and coordinate scheduling when appropriate.
Make copies, scan documents, prepare print jobs, create labels, files, packets, and other office materials as needed.
Sort, distribute, and deliver mail and packages to executives and office personnel.
Assist with meeting-room preparation, materials, supplies, and basic hospitality support for designated meetings and events.
Maintain inventory of office supplies and notify the supervisor when replenishment is needed.
Organize and maintain office files, records, and supply storage areas.
Operate standard office equipment, including copiers, printers, scanners, and multi-function devices.
Perform other administrative, clerical, or event-support duties as assigned.