Administrative Assistant

PROMESA R.H.C.F.•New York, NY

About The Position

For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

Requirements

High School Diploma or GED, required
Ability to use business acumen to exercise good judgment and decision-making
Ability to deal with sensitive issues with diplomacy and discretion
Must be able to multi task with strong organization skills
Excellent interpersonal skills and able to communicate both verbally and in written form
Commitment to cultural diversity and sensitivity
Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality

Nice To Haves

1 + years previous relevant experience in Administrative Assistant, preferred

Responsibilities

Accepts incoming and outgoing calls, maintain accurate messages, and disseminates messages as needed.
Sort and deliver mail.
Reroutes, transmits, or delivers reports to all departments.
Acts as directed by Director’s office in providing support and communication between the Director’s office and other departments within the facility.
Provides assistance to the Director in special assigned projects.
Accepts and perform temporary or long-term assignments to integrated outpatient program within the facility as required by the Director.
Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment.
Consult with department supervisors concerning the operation of the integrated outpatient program to assist in eliminating/ correction problem areas and/or improvement of services. Report such findings/ solutions to the Director.