Vet Jobs

About The Position

Requirements

• At least 1–2 years of experience in recruiting coordination, talent acquisition, or another candidate-facing HR role.
• Hands-on experience with at least one applicant tracking system and one CRM, with the ability to learn new platforms quickly.
• Demonstrated ability to use agentic AI tools for multi-step work, rather than only one-off prompts; comparable experience with AI platforms is acceptable.
• Strong social media skills across LinkedIn, Instagram, and Facebook, including an understanding of what engages students and early-career professionals.
• Experience managing a high-volume shared inbox and sound judgment about when to respond, route, or escalate.
• Experience screening candidates against defined role criteria.
• Working knowledge of Microsoft 365, including Outlook, Teams, Excel, and SharePoint, and experience running and updating reports in Excel.
• Exceptional attention to detail and commitment to maintaining clean, reliable data.
• Strong time-management skills and sound judgment in prioritizing high-impact work.
• Clear, professional written communication that feels genuine rather than scripted.
• Ability to work independently in a hybrid remote environment after onboarding.
• Associate’s degree or equivalent work experience.

Nice To Haves

• Experience with HubSpot, Paylocity, Smartsheet, Claude, or Microsoft Copilot.
• Experience in campus recruiting, university relations, or student-focused outreach.
• Experience recruiting healthcare professionals, clinicians, or students.
• Familiarity with job advertising platforms such as Indeed, LinkedIn, Handshake, or specialty veterinary job boards.
• Exposure to veterinary clinics, agriculture, or animal health environments.
• An associate or bachelor’s degree in human resources, business, communications, or a related field.

Responsibilities

• Manage the Talent & Development shared Outlook inbox, responding directly when appropriate and routing or escalating messages to the right owner.
• Communicate promptly and clearly with veterinary students, associate veterinarian candidates, and support center applicants through their preferred channels.
• Ensure candidates understand their status and next steps throughout the recruiting process.
• Coordinate interviews, externships, rotations, and candidate follow-up.
• Maintain candidate records and recruiting tasks across HubSpot, Paylocity, and Smartsheet.
• Monitor recruiting and hiring workflows in Paylocity and identify stalled candidates, incomplete steps, and overdue actions.
• Maintain accurate candidate, requisition, and student records and resolve discrepancies.
• Track student program documentation, including agreements, onboarding forms, and prerequisites.
• Conduct initial candidate screenings against criteria set by the VP and hiring managers.
• Summarize screening findings and route recommendations to the VP or hiring manager for decisions.
• Prepare organized candidate materials and summaries for hiring managers.
• Plan and schedule student- and campus-recruiting social media posts, monitor engagement, and respond to student questions in an approachable, on-brand voice.
• Support campus relationships through student organization outreach, career fair and event promotion, and follow-up with students met on campus.
• Coordinate job advertising campaigns across social media platforms and job boards.
• Partner with the Marketing Specialist to keep candidate-facing content consistent and on brand.
• Run scheduled recruiting reports, including pipeline status, time in stage, source performance, and campaign results.
• Verify report data for accuracy and completeness before sharing it with the VP; flag anomalies, trends, and data gaps.
• Compile job board, campaign, and market data as requested.
• Use agentic AI tools daily for communications, candidate data, multi-step tasks, and coordination across platforms.
• Develop and refine prompts, templates, and AI-assisted workflows to make recurring work faster, clearer, and more consistent.
• After onboarding, work independently and use available time to learn tools and deepen talent acquisition knowledge once core responsibilities are complete.
• Prioritize work according to organizational priorities and impact, identify workflow friction, and recommend practical improvements using existing tools.

Benefits

• Medical insurance.
• Dental insurance.
• Vision insurance.
• LTD/STD insurance.
• 401(k) with 4% match.
• Flexible hybrid work arrangement.
• Direct mentorship from the VP, Talent & Development.
• Hands-on exposure to the full recruiting lifecycle and a modern technology stack, including agentic AI.
• Meaningful ownership of candidate experience and opportunities to build skills in a fast-growing organization.