Talent Acquisition Coordinator

Heritage Vet Partners and their Partner Clinics • Omaha, NE

8d • Hybrid

About The Position

The Talent Acquisition Coordinator owns the day-to-day candidate experience for veterinary students, associate veterinarians, and priority support center roles. The role ensures candidate interactions are timely, clear, engaging, and consistent from first contact through offer, while supporting recruiting operations and working directly with the VP, Talent & Development, who leads recruiting strategy and analysis.

The position combines relationship-building with operational and technical work, including candidate communications, interview and externship coordination, recruiting-system and workflow management, screening support, campus outreach, social media, and reporting. The coordinator uses agentic AI tools daily to draft communications, process candidate data, complete multi-step tasks, and coordinate work across platforms, and develops AI-assisted workflows to improve recurring work. After onboarding, the role works independently in a hybrid environment and identifies practical workflow improvements.

Heritage Vet Partners is a growing rural veterinary network supporting practices across the Midwest, Plains, and beyond. Its vision is to lead in rural veterinary practice through sustainable, collaborative, and innovative animal health solutions, helping secure the future of rural veterinary practice for generations to come.

Requirements

• At least 1–2 years of experience in recruiting coordination, talent acquisition, or another candidate-facing HR role.
• Hands-on experience with at least one applicant tracking system and one CRM, with the ability to learn new platforms quickly.
• Demonstrated ability to use agentic AI tools for multi-step work, rather than only one-off prompts; comparable experience with AI platforms is acceptable.
• Strong social media skills across LinkedIn, Instagram, and Facebook, including an understanding of what engages students and early-career professionals.
• Experience managing a high-volume shared inbox and sound judgment about when to respond, route, or escalate.
• Experience screening candidates against defined role criteria.
• Working knowledge of Microsoft 365, including Outlook, Teams, Excel, and SharePoint, and experience running and updating reports in Excel.
• Exceptional attention to detail and commitment to maintaining clean, reliable data.
• Strong time-management skills and sound judgment in prioritizing high-impact work.
• Clear, professional written communication that feels genuine rather than scripted.
• Ability to work independently in a hybrid remote environment after onboarding.
• Associate’s degree or equivalent work experience.

Nice To Haves

• Experience with HubSpot, Paylocity, Smartsheet, Claude, or Microsoft Copilot.
• Experience in campus recruiting, university relations, or student-focused outreach.
• Experience recruiting healthcare professionals, clinicians, or students.
• Familiarity with job advertising platforms such as Indeed, LinkedIn, Handshake, or specialty veterinary job boards.
• Exposure to veterinary clinics, agriculture, or animal health environments.
• An associate or bachelor’s degree in human resources, business, communications, or a related field.

Responsibilities

• Manage the Talent & Development shared Outlook inbox, responding directly when appropriate and routing or escalating messages to the right owner.
• Communicate promptly and clearly with veterinary students, associate veterinarian candidates, and support center applicants through their preferred channels.
• Ensure candidates understand their status and next steps throughout the recruiting process.
• Coordinate interviews, externships, rotations, and candidate follow-up.
• Maintain candidate records and recruiting tasks across HubSpot, Paylocity, and Smartsheet.
• Monitor recruiting and hiring workflows in Paylocity and identify stalled candidates, incomplete steps, and overdue actions.
• Maintain accurate candidate, requisition, and student records and resolve discrepancies.
• Track student program documentation, including agreements, onboarding forms, and prerequisites.
• Conduct initial candidate screenings against criteria set by the VP and hiring managers.
• Summarize screening findings and route recommendations to the VP or hiring manager for decisions.
• Prepare organized candidate materials and summaries for hiring managers.
• Plan and schedule student- and campus-recruiting social media posts, monitor engagement, and respond to student questions in an approachable, on-brand voice.
• Support campus relationships through student organization outreach, career fair and event promotion, and follow-up with students met on campus.
• Coordinate job advertising campaigns across social media platforms and job boards.
• Partner with the Marketing Specialist to keep candidate-facing content consistent and on brand.
• Run scheduled recruiting reports, including pipeline status, time in stage, source performance, and campaign results.
• Verify report data for accuracy and completeness before sharing it with the VP; flag anomalies, trends, and data gaps.
• Compile job board, campaign, and market data as requested.
• Use agentic AI tools daily for communications, candidate data, multi-step tasks, and coordination across platforms.
• Develop and refine prompts, templates, and AI-assisted workflows to make recurring work faster, clearer, and more consistent.
• After onboarding, work independently and use available time to learn tools and deepen talent acquisition knowledge once core responsibilities are complete.
• Prioritize work according to organizational priorities and impact, identify workflow friction, and recommend practical improvements using existing tools.

Benefits

• Medical insurance.
• Dental insurance.
• Vision insurance.
• LTD/STD insurance.
• 401(k) with 4% match.
• Flexible hybrid work arrangement.
• Direct mentorship from the VP, Talent & Development.
• Hands-on exposure to the full recruiting lifecycle and a modern technology stack, including agentic AI.
• Meaningful ownership of candidate experience and opportunities to build skills in a fast-growing organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree