Talent Acquisition Coordinator

Sentara Hospitals • Virginia Beach, VA

4d

About The Position

The Talent Acquisition Coordinator supports a positive, timely hiring experience by keeping recruiting activities organized and moving forward. In partnership with recruiters, hiring leaders, and Talent Acquisition teams, this role coordinates interviews, communicates with candidates, maintains accurate recruiting records, and supports hiring events and day-to-day recruitment operations.

The role requires attention to detail, clear and respectful communication, timely follow-through, and coordination of competing priorities. The coordinator follows standardized processes, maintains confidentiality, and documents work in approved systems. Recruiting strategy, selection decisions, and offer negotiations remain with the recruiter; vendor contracts and financial controls remain with Business Operations. Assigned activities may vary by recruiting team, workload, training, and system access.

Requirements

• High school diploma or equivalent.
• Attention to detail, clear and respectful communication, timely follow-through, and ability to coordinate competing priorities.
• Ability to follow standardized processes, maintain confidentiality, and document work in approved systems.

Nice To Haves

• Associate degree or higher in human resources, business administration, or a related field.
• Previous experience with Excel, PowerPoint, and/or Workday is strongly preferred.
• Strong attention to confidentiality, communication, and customer service is strongly desired.

Responsibilities

• Coordinate intake meetings, phone screens, and interviews, including scheduling, calendar management, confirmations, reminders, and rescheduling.
• Respond to routine candidate and hiring-team inquiries, provide timely updates, and route complex questions or accommodation requests to the appropriate partner.
• Support high-volume and entry-level recruiting through approved phone screens, resume reviews, and video interview reviews using recruiter-defined criteria; refer candidate advancement questions to the recruiter.
• Complete approved job postings, unpostings, requisition updates, and routine Workday cases while maintaining accurate candidate records, documentation, and trackers.
• Support hiring events and recruiting campaigns through registration management, attendee communications, event calendars, supplies, shipping, logistics, and outcome tracking.
• Coordinate candidate travel and reimbursement activities, track routine invoices, maintain supplies and inventory, and provide assigned administrative support for agency candidates.
• Monitor open tasks, follow up on missing information, and escalate scheduling barriers, system issues, or other concerns that may delay the hiring process.
• Provide workflow coverage and clear handoffs during team absences or vacancies within approved responsibilities and escalation processes.
• Assist with audits, data cleanup, job aids, cross-training, and special projects within assigned access and training; identify opportunities to improve recruiting workflows.

Benefits

• Medical, dental, and vision plans
• Adoption, fertility, and surrogacy reimbursement up to $10,000
• Paid time off and sick leave
• Paid parental and family caregiver leave
• Emergency backup care
• Long-term and short-term disability and critical illness plans
• Life insurance
• 401(k)/403(b) with employer match
• Tuition assistance up to $5,250 per year and discounted educational opportunities through Guild Education
• Student debt pay down up to $10,000
• Pet insurance
• Legal resources plan
• Opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria are met
• Paid military leave
• Educational assistance or student loan repayment
• Voluntary benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED