Vendor Jobs

About The Position

Requirements

• At least three years of experience in purchasing or working with vendors.
• Experience utilizing procurement and purchase order systems.
• Bachelor's degree required; an equivalent combination of education and experience may be considered in lieu of a degree.
• Effective interpersonal, written, and verbal communication skills.
• Ability to deal effectively with internal and external customers.
• Ability to investigate and resolve issues.
• Detail-oriented, with good judgment and the ability to make appropriate decisions.
• Ability to interact with multiple departments and employees at all organizational levels.
• Ability to work with limited supervision and meet deadlines.
• Strong Microsoft Word and Excel capabilities.
• Ability to work in a fast-paced environment with frequent changes.
• Ability to collaborate with team members and treat others with dignity and respect.
• Ability to influence, negotiate, collaborate, and achieve consensus with key stakeholders.
• Ability to build and maintain strong relationships across organizational levels and with external parties.
• Significant experience collaborating across organizational boundaries and building partnerships across functions.
• Ability to work independently and in a team environment and meet deadlines.

Nice To Haves

• Prior experience in the insurance industry.
• Experience supporting procurement technology, purchase order workflows, invoice matching, receiving processes, and supplier data management.
• Experience with Unit4.

Responsibilities

• Facilitate vendor onboarding for assigned business units using the vendor management system.
• Evaluate vendor contract terms, make recommendations, and review contracts for savings potential.
• Facilitate resolution of contract terms among vendors, the Legal department, and business units.
• Follow up with vendors to obtain documentation needed to complete onboarding.
• Ensure vendor performance and compliance are evaluated before contract renewals for assigned business units.
• Initiate purchases of goods and services from vendors.
• Research alternative vendors, products, and services to drive organizational savings.
• Obtain required documentation to initiate vendor payments and review for goods or services delivered but not receipted in the procurement system.
• Assist with creating and administering supplier requests for proposals (RFPs).
• Reconcile corporate purchasing card transactions and Amazon account purchases, and provide supporting documentation to Accounting, including general ledger coding for G/L upload.
• Support and administer procurement systems, including purchase order management, vendor onboarding, supplier data maintenance, reporting, and user support.
• Assist employees with procurement processes, roles, and responsibilities.