Vendor Jobs

About The Position

Requirements

• 4–7 years of experience in IT operations, IT business operations, PMO, or financial coordination
• Experience supporting IT budgeting and financial tracking (OpEx/CapEx)
• Strong Excel and reporting skills (pivot tables, dashboards, financial models)
• Experience working cross-functionally with IT, Finance, and Procurement
• Familiarity with procurement processes (POs, invoicing, expense reconciliation)
• Strong organizational and stakeholder management skills
• Financial accuracy and attention to detail
• Strong operational discipline and execution
• Cross-functional coordination and communication
• Analytical thinking and reporting capability
• Ownership mindset and accountability
• Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

• Experience managing Procurement Card (PCard) programs
• Exposure to IT portfolio management and demand intake processes
• Familiarity with tools such as ServiceNow, Coupa, or Ariba
• Experience supporting CIO or IT leadership operations
• General understanding of enterprise IT domains (applications, infrastructure, security, and data)
• Ability to leverage AI tools to improve productivity and operational efficiency

Responsibilities

• Support annual IT budgeting and forecasting processes (OpEx and CapEx)
• Track actuals vs. budget and produce variance analysis and reporting
• Maintain financial visibility across IT spend and value realization (applications, infrastructure, security, data)
• Support monthly, quarterly, and year-end financial close activities with Finance
• Track accruals, commitments, and financial obligations
• Validate invoices in coordination with Accounts Payable
• Ensure financial accuracy, compliance, and governance controls
• Coordinate purchase requisitions (PRs), purchase orders (POs), and change requests
• Partner with Procurement and Finance on contract tracking, renewals, and vendor onboarding
• Ensure alignment across contracts, POs, and invoices
• Track vendor spend, commitments, and purchasing activity
• Administer IT Procurement Card (PCard) program
• Monitor and reconcile transactions
• Ensure compliance with procurement policies and controls
• Support expense coding, documentation, and approvals
• Coordinate monthly reconciliation and audits with Finance
• Support audit readiness for procurement and financial processes
• Facilitate IT demand intake across all domains (Applications, Infrastructure, Security, Data)
• Maintain portfolio tracking, demand pipeline, and initiative inventory
• Support prioritization and governance discussions with IT leadership
• Develop and maintain portfolio dashboards for CIO visibility
• Ensure transparency across demand, funding alignment, and execution status
• Coordinate CIO office activities (town halls, leadership meetings, key events)
• Support development of executive presentations and reporting packages
• Assist with travel, expense coordination, and administrative support for the CIO
• Act as liaison between CIO office, IT teams, Finance, Procurement, and corporate functions
• Develop and maintain dashboards (financials, portfolio health, demand pipeline)
• Track KPIs across IT spend, portfolio performance, and demand flow
• Identify process gaps and support continuous improvement initiatives
• Ensure accuracy, consistency, and timeliness of reporting

Benefits

• medical
• prescription drug
• vision
• dental plans
• 401(k) plan
• paid parental leave
• paid time off
• paid holidays