Finance & Office Administrator

Luna Innovations•Blacksburg, VA

16h•Onsite

About The Position

We are seeking a Finance & Office Administrator to provide day-to-day support with our accounting and office operations. This is a newly created role that consolidates key administrative and finance functions and offers the right candidate an opportunity to contribute meaningfully across multiple areas of the business. We are flexible on hours and open to the right candidate whether heavy part-time or full-time.

Requirements

High School Diploma or GED required
Strong attention to detail with a high degree of accuracy
Excellent organizational and time management skills with the ability to manage multiple priorities
Professional written and verbal communication skills
Comfortable working independently as well as collaboratively in a small team environment
Dependable, proactive, and eager to contribute across multiple functions

Nice To Haves

Associate’s degree in Accounting, Business, or related field preferred
Equivalent work experience will be considered in lieu of formal education
1-3 years of experience in an accounts payable, bookkeeping, or accounting support role preferred
Familiarity with NetSuite or similar ERP/accounting software a plus

Responsibilities

Scan and enter vendor invoices into NetSuite accurately and in a timely manner
Support the Accounts Payable Coordinator with day-to-day AP functions and serve as backup as needed
Provide administrative support to the Senior AR Analyst including invoice distribution, payment tracking, and follow-up communications
Help maintain accurate and organized AP and AR records and documentation
Support month-end close activities and assist the Finance team with reporting and filing as needed
Provide additional accounting and finance support as assigned
Serve as the main point of contact in the reception area, welcoming visitors and keeping management informed with routine and requested reporting
Maintain the appearance and organization of common areas, ensuring a professional and efficient office environment
Manage incoming and outgoing correspondence, mail, and shipping packages
Provide direct administrative support including scheduling appointments, meetings, and events, booking travel, and maintaining contact and employee records
Oversee office equipment to ensure uninterrupted function, manage office supply inventory, coordinate with vendors, and arrange food delivery as needed
Maintain and organize filing systems both physical and digital
Assist with other office and administrative functions as assigned