Finance Administrator

Acuren Inspection, Inc.•Sherwood Park, AB

2d•Onsite

About The Position

Acuren is currently seeking a Finance Administrator to join our team. This is an excellent opportunity for a detail-oriented professional looking to grow within a dynamic, fast-paced environment. You will play a key role in supporting our finance function while gaining exposure to a broad range of accounting and administrative activities. If you are motivated, eager to learn, and thrive in a collaborative setting, we want to hear from you. This is a full-time position based out of our Sherwood Park, AB office.

Requirements

3–5 years of relevant experience with strong working knowledge of invoicing, payroll, and time & attendance (client site or remote support)
Business or Office Administration Certificate, Diploma, or Degree considered an asset
Working knowledge of client-specific systems considered an asset
Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) with general knowledge of accounting systems
Proven ability to accurately process high volumes of data in a fast-paced environment
Strong time entry and data entry skills
Experience working in an industrial environment considered an asset
Superior English communication skills (written and verbal); French considered an asset
High attention to detail with a strong focus on accuracy and data integrity
Strong organizational and time management skills with the ability to manage multiple priorities
Ability to meet deadlines in a high-volume, fast-paced environment
Effective written and verbal communication skills
Ability to build and maintain professional relationships with internal and external stakeholders
Self-motivated with the ability to work independently with minimal supervision
Strong problem-solving skills with the ability to adapt in a dynamic environment

Nice To Haves

Business or Office Administration Certificate, Diploma, or Degree
Working knowledge of client-specific systems
Experience working in an industrial environment
French language skills

Responsibilities

Receive daily time sheets submitted by site, technicians or supervisors
Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
Perform weekly first payroll check for all time sheets
Export system data for the last current pay period for all sites
Review the Weekly Time sheet tab for each employee against physical DTRs
Check dates, billable hours, non-billable hours, shift, expenses, job numbers
Save payroll review to appropriate housing folder for audit control
Entry of all costs into client systems as required
Track client PO spend for ongoing projects
Provide costing/ PO spend to client as required
Follow up on unsigned DTRs, PO increases
Submit invoice packages to Operations/Lead Finance Administrator for review
Post all invoice batches in MAS by end of day
Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment
Report unbilled revenue for month end
Open Jobs in system
Code 3rd party invoices, submit to Accounts Payable for entry
Request system rate updates
Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
Understand all contractual billing requirements per client
Other administrative duties as needed