Project Administrator Jobs

About The Position

Requirements

• Bachelor’s degree in Business Administration, Project Management, or a related field preferred.
• 2+ years of experience in project administration, operations, or related support role.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Ability to manage multiple priorities and work in a fast-paced environment.
• Attention to detail and accuracy in reporting and documentation.
• Ability to coordinate with multiple teams and stakeholders.
• Strong problem-solving skills for operational and administrative issues.
• Understanding of governance, compliance, and audit processes.

Nice To Haves

• Experience with ERP systems (e.g., Navision / Dynamics NAV) and project tracking tools is a plus.

Responsibilities

• Manage customer and company paperwork, ensuring all documents are accurate and up-to-date.
• Maintain training documentation and ensure it is distributed and accessible to the team.
• Act as primary contact for timesheet submission and maintenance.
• Serve as primary user of project-related systems.
• Track and report labor hours.
• Support audits by maintaining accurate records and documentation.
• Prepare monthly reports to support accounting and PMO functions.
• Create and track purchase orders (POs) for project-related expenses.
• Process invoicing and follow up on outstanding client payments.
• Assist with quoting processes for clients or internal project estimates.
• Prepare quarterly PowerPoint presentations for leadership and stakeholders.
• Coordinate with team members to ensure project deliverables are met on time.
• Maintain project trackers and dashboards to provide up-to-date status reports.
• Maintain project-related systems (e.g., SureSource, timesheet platforms, internal tracking tools).
• Ensure data integrity and assist users with system-related questions.

Benefits

• All members included in annual cash bonus opportunity
• 2% annual retirement benefit opportunity
• Training/Professional Development opportunities for all members
• 6 paid holidays
• Industry leading medical, dental, and vision Insurance
• Vacation / Sick Time / Bereavement leave
• Employee Assistance Program, including mental health benefits
• Spouse / Child Optional Life
• Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave