Project Administrator - Houston, TX (77081) On-site Five Days a Week

Davis Development • Houston, TX

9h • Onsite

About The Position

As a Project Administrator, you will provide all administrative support to the Project Managers. This role involves creating and maintaining project files, managing contracts, purchase orders, and change orders, and ensuring contract compliance with subcontractors. You will also process subcontractor draws and supplier invoices, support field staff, maintain logs, review budgets, gather close-out documents, and prepare monthly reports.

Requirements

• 3 years of experience with providing support within the construction industry, specifically accounts payable support
• Organizational skills to handle/process multiple projects/tasks
• Ability to work with tight deadlines
• Strong Microsoft Office skills
• Ability to follow instructions and complete assignments independently
• Strong customer service skills

Nice To Haves

• 3 years of experience with AIA contract documents

Responsibilities

• Create and maintain project files for multiple projects
• Support the Project Manager by maintaining all copies of contracts, purchase orders, change orders, and other documentation in the project files and electronically
• Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance
• Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis, ensuring all cost codes are correct
• Support the field staff with orders and communication needs
• Maintain purchase order/contract log for assigned projects and send all copies of signed contracts, purchase orders and change orders to the Field Superintendent
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate
• Mail out all Notice of Commencements to suppliers upon request
• Establish and maintain communications with Vendors and Subcontractors
• Organize and complete all project paperwork filing
• Prepare various monthly reports

Benefits

• Health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment
• 401(k) Savings Plan (4% employer match; 100% vested immediately)
• Company paid life insurance (1x base salary)
• Paid Time Off package with a carryover provision
• Training and career development opportunities
• Company Apparel Store allowance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed