Adjunct Project Manager - Houston, TX

Benelux•Houston, TX

About The Position

The Adjunct Project Manager supports Project Managers and Technical Services Operations Leadership in the Industrial Inspections department. The role provides project coordination and administrative support, helps maintain accurate project and personnel records, supports commercial project transitions and billing processes, and assists field staff with operational needs. The position reports directly to the Director of Operations, with Project Managers as indirect reporting relationships. The job is located in Houston, Texas.

Requirements

Experience managing and leading people.
Strong interpersonal skills.
Exceptional oral and written communication skills.
Proficiency with Microsoft Office.
Proficiency with Microsoft Excel Pivot Tables and formulas.

Nice To Haves

College degree desired; Bachelor’s or Associate degree.

Responsibilities

Assist Project Managers with acquiring and organizing project KPIs, developing client summaries, and collecting and collating data.
Review reports and client invoices for errors, supporting documents, and completeness; reject items and request updates as needed.
Create internal and external job assignments in a web-based project management system and maintain company databases and records.
Coordinate meetings, conference calls, and calendars.
Assist Project Managers with sourcing inspection personnel for assignments.
Support the commercial transition between Business Development, Technical Services, and Accounting for new projects by reviewing contractual obligations and clarifying commercial terms and billing requirements.
Liaise with internal departments to support company initiatives, training, and field inspector needs.
Help coordinate inspectors’ travel plans and track expense reporting.
Maintain accurate and current operational, planning, and technical documents, including project calendars, client project execution plans, and shared drive or SharePoint materials.
Support the bid-to-cash process by securing field timesheets on time, verifying invoicing report accuracy with Project Managers and Accounting, and helping resolve billing disputes.
Maintain Technical Services’ assigned areas of Customer Summary Forms.
Maintain and accurately update personnel data for active field staff.
Order supplies for office and field staff.
Assist field staff with timesheet and reporting requirements.
Manage stockroom inventory and source and ship equipment and supplies.
Perform Project Manager functions in their absence.
Complete other tasks and special projects as required by the Director of Operations.