Program Specialist Jobs

About The Position

Requirements

• AA/AS Degree and at least 3 years related work experience or an equivalent combination of education and experience which will provide for at least 5 years of administrative/financial experience.
• Fluent in two or more languages, including at least one language that supports the needs of the program and community.
• Depending on the department assigned, a valid California driver's license, a current DMV driving record, and proof of insurance may be required to fulfill job-related travel.
• For positions where driving is an essential function of the job, candidates must be at least 21 years of age and have a minimum of three (3) years of driving experience.

Responsibilities

• Process and track program expenditures by reviewing invoices, purchase orders, and supporting documentation to ensure accurate and timely payments.
• Allocate expenses and maintain financial records in accordance with program requirements, funding sources, and agency procedures.
• Research and resolve invoice discrepancies, payment issues, and financial data errors while partnering with vendors, program staff, and Finance team members.
• Prepare and maintain contractor agreements, program files, reports, and other fiscal documentation.
• Support monthly meal reimbursement claims and meal count reporting to ensure accuracy and compliance with CACFP requirements.
• Serve as a key resource to staff across multiple childcare centers by providing guidance on fiscal procedures and responding to routine questions.
• Assist with fiscal reporting, staff training, and the implementation of financial policies and procedures.
• Maintain program resources, update internal documents, and provide administrative support to ensure efficient program operations.
• Translate program materials into Spanish as needed.
• Collaborate with colleagues and leadership to support the success of children, families, and communities served by the program.

Benefits

• For a comprehensive list of employee perks and benefits, please visit capslo.org/careers.