Administrative Program Specialist

Defense Logistics Agency•Battle Creek, MI

1d•Onsite

About The Position

Support the Defense Logistics Agency (DLA) Director and leadership team with planning and daily office management to keep logistics operations running smoothly. Handle office operations by managing schedules, conference rooms, visitor requests, and building maintenance. Manage travel and budget tasks by using the Defense Travel System (DTS), tracking overtime in agency databases, and balancing government purchase cards. Schedule meetings and visits with senior military officials, civil agencies, and private industry partners. Draft executive presentations and All-Hands briefings, making sure all information is accurate and follows agency policy. Act as safety representative by coordinating building inspections and submitting work orders to fix safety issues. Coordinate the records program to organize, update, and save important historical documents for the agency.

Requirements

Must be a U.S. citizen
One year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military, or private sector (for GS-09 level).
One year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service, military, or private sector (for GS-11 level).
Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement.
GS-09: Support the executive leadership team with daily office planning, schedule coordination, visitor logistics, and facility maintenance to ensure smooth business operations. Manage travel, budget, and safety tasks by processing travel arrangements, reconciling expense accounts, tracking overtime, and coordinating facility safety inspections. Schedule stakeholder meetings, drafts executive briefings, and manage the organization's records program to ensure clear communication and secure documentation.
GS-11: Lead operational planning and workflow analysis to improve business efficiency, providing direct guidance to executive leadership while managing office resources and administrative tasks. Direct team budget and travel programs by tracking labor metrics, reconciling purchase accounts, and coordinating safety inspections to keep the organization compliant and aligned. Design executive presentations for senior leaders, manage stakeholder meeting schedules, and updates records systems to protect and organize key historical documents.
Must submit transcripts or other documentation to support educational claims if using education to qualify.
REAL ID or other acceptable identification documents are required to access certain federal facilities.

Nice To Haves

Support the Defense Logistics Agency (DLA) Director and leadership team with planning and daily office management to keep logistics operations running smoothly.
Handle office operations by managing schedules, conference rooms, visitor requests, and building maintenance.
Manage travel and budget tasks by using the Defense Travel System (DTS), tracking overtime in agency databases, and balancing government purchase cards.
Schedule meetings and visits with senior military officials, civil agencies, and private industry partners.
Draft executive presentations and All-Hands briefings, making sure all information is accurate and follows agency policy.
Act as safety representative by coordinating building inspections and submitting work orders to fix safety issues.
Coordinate the records program to organize, update, and save important historical documents for the agency.

Responsibilities

Support the Defense Logistics Agency (DLA) Director and leadership team with planning and daily office management.
Handle office operations by managing schedules, conference rooms, visitor requests, and building maintenance.
Manage travel and budget tasks by using the Defense Travel System (DTS), tracking overtime in agency databases, and balancing government purchase cards.
Schedule meetings and visits with senior military officials, civil agencies, and private industry partners.
Draft executive presentations and All-Hands briefings, making sure all information is accurate and follows agency policy.
Act as safety representative by coordinating building inspections and submitting work orders to fix safety issues.
Coordinate the records program to organize, update, and save important historical documents for the agency.