Program Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent required.
• Proficiency and experience with Microsoft Office products (Word and Excel) required, or the willingness to learn.
• Proficiency in both English and Spanish is required.
• Strong communication skills (written and verbal) required.
• Demonstrated ability to provide excellent customer service to both internal and external customers.
• Valid driver’s license and automobile insurance, with a clean driving record and completion of the Mini Bus Driver Safety class, required.
• Must be at least 26 years old. (This is an insurance requirement for the LCC minibus.)

Responsibilities

• Greets and assists all visitors to the center.
• Welcomes parents and children in the program by name.
• Registers parents and children upon arrival and provides them with a communication device.
• Screens walk-ins for eligibility and places on the waiting list or schedules enrollment.
• Answers questions about the Learning Community Center and programs offered.
• Answers incoming telephone calls and routes as needed.
• Ensures phone and reception coverage during breaks.
• Answers emails and responds to faxes, voicemails, and mail in a timely fashion.
• Assists with tracking class attendance of participants and makes reminder phone calls as requested.
• Assists in data entry to keep the online database up to date.
• Manages and updates the Emergency and Medical Release binder and the No Photo/Video list.
• Assists with logistics for classes and meetings, including preparations and administrative functions.
• Takes minutes for staff meetings and other meetings as assigned.
• Prepares snacks and refreshments for classes and for special events as needed.
• Manages departmental supplies and orders.
• Picks up weekly snacks and other supplies by automobile.
• Creates, tracks, and submits disbursement requests and receipts for departmental expenses.

Benefits

• Medical
• Dental
• Life Insurance
• Tuition Reimbursement
• 401(k)
• free fitness center