Program Administrative Assistant

JB MANAGEMENT, INC. • New York, NY

12d • $50,000 - $55,000 • Onsite

About The Position

The Program Administrative Assistant will be responsible for all local in-processing and administrative actions of employees, coordination and processing of employee travel requests, tracking of expenditures and financial obligations, and maintenance of appropriate databases to ensure compliance with applicable guidelines. This role will also assist customers in data collection as needed, maintain employee training records, and coordinate with other corporate office support staff. No travel is required for this position.

Requirements

• Proven Administrative experience
• Strong Communication and time-management skills
• Ability to multitask and meet changing deadlines
• Ability to work independently
• High school diploma; associate/bachelor preferred.
• 4+ years administrative or office support experience.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365.
• Excellent time management and discretion with confidential information
• Active Clearance or the ability to obtain a clearance

Nice To Haves

• Military Experience or experience working in a military environment is a plus

Responsibilities

• Manage calendars, schedule meetings, and resolve conflicts.
• Answer and route phone calls, emails, and greet visitors professionally.
• Draft, proofread, file correspondence, reports, and internal documents.
• Maintain physical and digital filing systems.
• Coordinate travel arrangements and prepare itineraries.
• Support onboarding of new personnel (paperwork, equipment, access).
• Processing expense reports and basic bookkeeping.
• Interacting with corporate support staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree