Administrative Assistant (SAHPR Program)

Viderity Inc.•Alexandria, VA

1d•Onsite

About The Position

The Administrative Assistant supports the Sexual Assault and Harassment Prevention and Response (SAHPR) Program at the U.S. National Science Foundation (NSF), coordinating with the Office of Legislative and Public Affairs (OLPA). The role supports the development, review, and maintenance of SAHPR policies, procedures, guidance, and FAQs; conducts research and rigorous editorial reviews; and helps ensure materials are clear, accurate, accessible, and aligned with the NSF Style Guide. The position requires discretion when handling sensitive information and the ability to prepare communications explaining complex program policies to diverse audiences. The role is on-site at NSF in Alexandria, Virginia.

Requirements

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
At least 5 years of professional writing and editing experience, including at least 3 years drafting office documents such as official memoranda, internal and external correspondence, and policies.
At least 5 years of experience in administrative coordination, project management, or a combination of the two, including the ability to work at a fast pace with tight deadlines.
At least 5 years of experience entering information into databases or tracking systems and creating and formatting reports and presentations.
Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508 compliance.
Ability to produce written documents and correspondence demonstrating strong grammar, spelling, and punctuation.
Ability to communicate consistently with professionalism, diplomacy, and tact.
Ability to handle sensitive subject matter with discretion; the role involves content related to sexual assault and harassment that may be traumatic or triggering.

Nice To Haves

A degree in communications, public relations, marketing, data analytics, or a related field is preferred.

Responsibilities

Manage the day-to-day administrative affairs of the client.
Support development, review, modification, and maintenance of new and existing SAHPR regulatory policies, procedures, and guidelines.
Support development of SAHPR policies, guidance, standard operating procedures, and FAQs that are clear, consistent, and accessible to employees and stakeholders.
Write and edit products explaining and interpreting the agency’s position on sexual violence issues, and help draft responses for accuracy, clarity, conciseness, and adherence to the NSF Style Guide.
Conduct editorial reviews for grammar, style, consistency, and clarity, taking into account audience, potential policy implications, and agency and NSF Office of the Director practices and policies.
Prepare and edit products for varied audiences that explain and interpret complex SAHPR policies, programs, and functions.
Research and analyze information to inform the establishment or revision of policies, procedures, guidelines, and informational materials.