UPWARDS Program Administrative Assistant

Virginia Tech • Alexandria, VA

10h

About The Position

The UPWARDS Program Administrative Assistant provides administrative, communications, logistics, and event support for the UPWARDS program at Virginia Tech. The position supports the successful implementation of UPWARDS educational and workforce development activities throughout the year, working with faculty leadership, students, university staff, industry partners, and external participants to provide a positive experience across program activities.

The assistant supports recruitment, maintains the UPWARDS website, coordinates participant communications, organizes workshops and award ceremonies, assists with summer camp operations, and provides administrative support for program leadership. The role suits an organized, detail-oriented candidate who is comfortable interacting with students and families and managing multiple projects in a fast-paced academic environment.

Requirements

• Associate's degree, an equivalent combination of education and experience, or equivalent experience.
• Demonstrated experience in administrative support, program coordination, event planning, or office management.
• Excellent written and verbal communication skills.
• Demonstrated organizational and time management skills.
• Experience with website maintenance and content management systems.
• Demonstrated customer service and interpersonal skills.
• Ability to interact professionally with students, faculty, staff, parents, and external partners.

Nice To Haves

• Bachelor's degree or above.
• Experience supporting educational, workforce development, STEM, or outreach programs.
• Experience maintaining websites using WordPress, Drupal, or similar platforms.
• Experience planning conferences, workshops, camps, or large-scale events.
• Experience working with K-12 students and families.
• Experience with social media, graphic design, or newsletter development.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Support recruitment efforts.
• Maintain the UPWARDS website.
• Coordinate communications with participants.
• Organize workshops and award ceremonies.
• Assist with summer camp operations.
• Provide administrative support for program leadership.
• Support UPWARDS educational and workforce development activities throughout the year.
• Work with faculty leadership, students, university staff, industry partners, and external participants.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree