Payroll Specialist Jobs

About The Position

Requirements

• Excellent communication and customer service skills.
• Ability to manage confidential information and multiple priorities.
• Proficiency in Microsoft Excel and HR data reporting.
• High attention to detail, strong organizational skills, and ability to manage competing deadlines.
• Excellent written and verbal communication skills, including the ability to explain complex topics clearly and accessibly.
• Ability to build trust, rapport, and credibility within the business and maintain effective relationships with management, employees, and external parties.
• Must be at least 18 years of age.
• Ability to work in a team-oriented environment and independently in a time-sensitive, confidential environment.
• Ability to communicate effectively in English, read and understand job-related documents and equipment instructions, prepare reports and business correspondence, and present information and respond to management questions.
• Ability to perform basic arithmetic and calculate rates, ratios, percentages, payroll deductions, taxes, and wages accurately.
• Ability to solve practical problems, interpret written and oral instructions, and take a proactive approach to problem-solving.
• Ability to sit for periods of eight hours or more; talk and hear; stand or walk as needed; sit, squat, stoop, crawl, reach, kneel, and bend; occasionally lift, bend, or move more than 15 pounds; and use hands to operate a keyboard, calculator, and other equipment.
• No certificates, licenses, or registrations are required.

Nice To Haves

• Three or more years of experience in benefits, payroll, HR, or a related field.
• Working knowledge of payroll and benefits administration.
• Paycom HRIS experience.
• Experience with multi-state payroll processing.
• PHR, SHRM-CP, Certified Payroll Professional, or equivalent HR/payroll certification.
• Bachelor's degree.

Responsibilities

• Serve as backup for payroll processing, validate payrolls before submission, and support accurate, timely payroll operations.
• Manage multi-state payroll tax processing, including tax account setup, SUTA rates, tax notices, legislative monitoring, audits, and resolution of tax matters with HRIS, state, local, and federal entities.
• Monitor the HRIS Tax Center for notices and serve as the primary contact for payroll tax matters.
• Complete monthly BLS voluntary payroll reporting and quarterly multi-worksite wage reporting.
• Monitor and report employee hours and status; provide backup for PTO loads and accruals, with anticipated future ownership.
• Process personnel action forms for pay and status changes, promotions, demotions, and transfers.
• Provide backup and validation for the organization's 401(k) plan, including deferral and loan processing.
• Lead benefits administration, including new-hire enrollment and qualifying life events.
• Manage annual benefits open enrollment with the broker and insurance carriers, and assist with plan design and premium determinations.
• Generate reports, audit benefits enrollment and eligibility data, and verify carrier billing.
• Lead benefits education and employee communications.
• Manage COBRA and ACA administration and HRIS setup and maintenance; complete applicable annual ACA filings and manage related checklists and reporting.
• Monitor part-time to full-time transitions for benefits eligibility and review and respond to National Medical Support Order notices.
• Manage benefits deductions and payment plans, oversee HRIS file feeds, and report carrier discrepancies.
• Maintain ERISA compliance and plan documentation; reconcile monthly insurance invoices and prepare Excel files for Accounting.
• Create benefits reporting and analysis data sets, answer employee questions, and ensure compliance with applicable benefits laws.
• Research benefit plan data, market trends, and benchmarks; lead annual benefits strategy, renewals, vendor management, and cost optimization.
• Develop and deliver communications, training, and process documents for benefits and 401(k) programs.
• Manage broker and vendor relationships as the primary liaison for benefits partners.
• Respond to employee inquiries through the Ask Here HR inquiry platform and implement cost-containment and employee-education strategies.
• Collaborate with the HR team on special projects, initiatives, and organizational priorities.
• Support ad hoc management reporting, audit HRIS checklists and documents, and follow up on completion.
• Back up the HR Coordinator with requisitions, I-9 processing, onboarding, and background checks.
• Track Fitness Trainer certifications and follow up on completion and recertifications.
• Partner with Accounting and Finance on external audit compliance; manage payroll and benefits projects, training, and activities.
• Provide prompt, courteous responses to questions and information requests, and perform other assigned duties.

Benefits

• 401(k) with generous employer match.
• Profit sharing.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Free Black Card membership to the clubs.