Specialist- Americas Payroll Operations (6-Month Contract Role)

Oracle•Rocklin, CA

10d•$53,700 - $104,900•Hybrid

About The Position

This role has a hybrid schedule at our office in Rocklin, CA. In this role, you'll be a trusted payroll expert responsible for end-to-end payroll processing, compliance, payroll analysis, and employee support. You'll collaborate across HR, Finance, Tax, Stock Administration, and external vendors while identifying opportunities to improve processes and enhance the employee experience. This position plays a critical role in maintaining accurate, timely, and compliant U.S. payroll operations. The Payroll Analyst manages high-volume employee terminations, supports the shared U.S. Payroll mailbox, performs payroll reporting and reconciliations, and executes audit activities that are essential to maintaining strong payroll controls. This role is instrumental in ensuring employees are paid correctly and on time while supporting business continuity, regulatory compliance, and a high level of employee service. If you're analytical, organized, customer-focused, and enjoy working with numbers and technology, we'd love to hear from you.

Requirements

Detail-oriented payroll professional
Enjoys solving complex problems
Enjoys working with data
Delivers exceptional employee service
Thrives in a fast-paced environment
Passionate about ensuring employees are paid accurately and on time
Trusted payroll expert
Analytical
Organized
Customer-focused
Enjoys working with numbers and technology
High volume employee terminations management
Support shared U.S. Payroll mailbox
Payroll reporting and reconciliations
Audit activities execution
Maintaining strong payroll controls
Ensuring employees are paid correctly and on time
Supporting business continuity
Regulatory compliance
High level of employee service
Accurate and timely payroll processing
Maintaining compliance with federal, state, provincial, and company policies
High degree of accuracy in payroll processing
Timely and compliant final pay processing
Research and resolve employee payroll inquiries
Maintain confidentiality
Process garnishments
Process Leave of Absence (LOA) pay
Process overpayments and recovery processes
Process escheatment activities
Process withholding allowance certificates (W-4, TD1, TP1015.R.13.1-V1)
Process pay history requests
Process duplicate tax form requests (W-2, W-2PR, 499R2, T4, RL)
Process daily stock compensation files (ISO, NQ, RSU)
Process monthly Employee Stock Purchase Plan (ESPP) equity transactions
Manage payroll banking activities
Reconcile payroll deductions
Prepare and process vendor funding and wire transfers
Assist with payroll tax reconciliations
Assist with Workers' Compensation premium calculations
Assist with payroll tax reporting
Assist with tax notice research and resolution
Ensure compliance with FLSA requirements
Create and maintain payroll reports using Excel and other reporting tools
Perform payroll reconciliations and payroll audits
Prepare documentation and reporting for internal and external audits
Monitor payroll metrics and reporting
Participate in payroll system implementations, upgrades, and testing
Identify opportunities to streamline payroll processes
Document payroll procedures and best practices
Cross-train with payroll team members
Provide backup support as needed

Responsibilities

Process bi-weekly and semi-monthly payrolls with a high degree of accuracy.
Review, analyze, validate, and input payroll transactions.
Audit payroll data to ensure accuracy prior to payroll processing.
Process off-cycle payrolls and special payments as needed.
Reconcile payroll reports and resolve discrepancies.
Process a high volume of employee terminations, ensuring timely and compliant final pay in accordance with federal and state regulations.
Serve as the primary point of contact for employee payroll inquiries through the shared U.S. Payroll mailbox and other support channels.
Research and resolve questions related to Earnings, Taxes, Vacation balances, Timecards, Leave of Absence (LOA), Workers' Compensation, Garnishments, and Payroll deductions.
Provide outstanding customer service while maintaining confidentiality.
Process employee terminations, garnishments, Leave of Absence (LOA) pay, overpayments and recovery processes, escheatment activities, withholding allowance certificates (W-4, TD1, TP1015.R.13.1-V1), pay history requests, and duplicate tax form requests (W-2, W-2PR, 499R2, T4, RL).
Process daily stock compensation files including ISO, NQ, and RSU.
Process monthly Employee Stock Purchase Plan (ESPP) equity transactions.
Manage payroll banking activities including ACH funding, check printing, ACH rejections, and stop payments.
Reconcile payroll deductions.
Prepare and process vendor funding and wire transfers.
Assist with monthly, quarterly, and annual payroll tax reconciliations, Workers' Compensation premium calculations, payroll tax reporting, and tax notice research and resolution.
Ensure compliance with Federal, State, Provincial, Local payroll regulations, FLSA requirements, and Company payroll policies.
Analyze payroll data to identify trends, discrepancies, and opportunities for improvement.
Create and maintain payroll reports using Excel and other reporting tools.
Perform payroll reconciliations and payroll audits to support internal controls.
Prepare documentation and reporting for internal and external audits.
Monitor payroll metrics and reporting to ensure data integrity and compliance.
Participate in payroll system implementations, upgrades, and testing.
Identify opportunities to streamline payroll processes and improve operational efficiency.
Document payroll procedures and best practices.
Cross-train with payroll team members and provide backup support as needed.