Office Coordinator Jobs

About The Position

Requirements

• Strong understanding of healthcare operations, compliance, and credentialing processes.
• Excellent organizational, analytical, and communication skills.
• Proficiency in Microsoft Office Suite and operational management tools.
• Experience managing contracts, technology systems, and cross-functional projects.
• 5+ years of experience in healthcare operations, administration, or compliance.
• Strong understanding of contracting, and regulatory requirements in healthcare.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Excellent communication, organizational, and analytical skills.
• Proficiency with Microsoft Office Suite and healthcare IT systems.
• Bachelor’s degree in Business Administration, Healthcare Administration, or related field.
• 5+years of experience in healthcare operations, or administrative management.
• Prolonged periods of sitting at a desk and working on a computer.
• All employees of Ally are responsible for complying with all privacy and security laws and internal policies and procedures.
• You will play an active role in protecting the company's sensitive data and ensuring that our patient's information is treated with the utmost care and confidence.
• You are responsible for reporting any concerns or infractions that you become aware of so that the company may appropriately address them.
• You are responsible for protecting the credentials provided to you to access Company (and customer, where applicable) networks, systems, and data.
• You are responsible for maintaining the confidentiality of all Ally and customer data to which you are granted access.
• Any suspected compromises of Ally proprietary data or customer data must be reported to Management immediately.
• You will adhere to the Company’s Information Security Policy and Procedures and support standard operating procedures to protect Company systems and data.
• You will alert management immediately with any expected system or data compromises and/or system failure impacting the security, confidentiality, availability, and integrity of Ally Medical and customer data.
• You will be required to attend an annual Information Security Awareness Training.

Responsibilities

• Oversee day-to-day non-clinical operations with a focus on process improvement and standardization across facilities.
• Collaborate with cross-functional departments (Billing, IT, HR) to implement new systems and operational initiatives.
• Track key operational metrics and performance indicators, identifying improvement opportunities and driving corrective action.
• Support new facility openings and expansion projects through planning, coordination, and execution.
• Ensure compliance with all organizational policies and applicable federal, state, and local regulations.
• Serve as administrator for company policies, documentation, and audit processes.
• Maintain operational reporting to support internal and external reviews.
• Manage contract preparation, review, renewals, and tracking to ensure deliverables and timelines are met.
• Partner with IT to ensure operational systems (PACS, EMR, registration portals) are functional and optimized.
• Support technology implementation and troubleshooting for front office and administrative systems.
• Ensure adherence to data security and HIPAA compliance standards.
• Identify and resolve workflow inefficiencies across departments and recommend sustainable solutions
• Develop and maintain Standard Operating Procedures (SOPs) for operational and administrative functions.
• Support training and documentation efforts to ensure staff compliance and readiness.
• Lead or assist in cross-functional projects to enhance operational effectiveness.
• Provide analytical and administrative support for special projects and initiatives led by the VP of Operations.
• Provide direct supervision and coaching to operations admin assistant and office coordinator, fostering collaborations, accountability, and professional growth.