Office Coordinator Jobs

About The Position

Requirements

• High school diploma or general education degree (GED) and three years of related experience and/or training; or equivalent combination of education and experience.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence and effectively present information in one-on-one and small group situations to other employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Proficient on company provided hardware and software, including Microsoft Word, Excel and Outlook
• Exceptional interpersonal and telephone skills, especially when handling a high volume of inbound calls
• Able to interact well with different personalities at every level of the company, from entry level to senior executives
• Well organized, resourceful and able to handle multiple tasks at one time in a fast-paced environment
• Able to work with minimal supervision
• Excellent telephone and e-mail etiquette skills
• Ability to occasionally be on-call during off hours
• Able to occasionally work overtime hours
• Regularly required to sit and talk or hear.
• Frequently required to use hands to finger, handle, or feel and reach with hands and arms.
• Occasionally required to stand and walk.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision.

Responsibilities

• Perform daily office opening procedures, including activating lights and basic office systems to ensure operational readiness.
• Serve as the primary reception contact by answering incoming calls, greeting visitors, routing inquiries, taking messages, and resolving routine questions when possible.
• Maintain a professional and welcoming appearance in reception, lobby, conference room, café, and other common office areas.
• Receive, sort, and distribute incoming mail, packages, and publications, including processing UPS and FedEx shipments.
• Maintain inventory and stock levels for office, café, break room, staging, and supply areas; replenish supplies as needed.
• Coordinate staff meals and catering arrangements for meetings and larger company events throughout the year.
• Assist with employee onboarding logistics, including building access requests, parking coordination, badge pickup, and first-day preparation.
• Provide administrative and clerical support to departments as needed, including scheduling meetings, preparing correspondence, copying, filing, and serving as backup support during employee absences.
• Supports ticketing operations by processing payments for event tickets, camping, and parking accommodations as needed.
• Provides operational support for ticket sales and customer transactions, including use of Ticketmaster and related ticketing systems.
• Assists management with ticketing functions during peak periods or in the absence of the manager to ensure seamless customer service and event support.
• Maintains working knowledge of ticketing platforms and payment procedures to effectively support sales and guest service operations.
• Responds to customer inquiries related to ticket purchases, parking, camping, and event access in a professional and timely manner.
• Perform other duties as requested

Benefits

• competitive compensation
• comprehensive benefits package focused on wellness
• opportunities to grow and develop both personally and professionally