Home Healthcare Office Coordinator

HOME HEALTHCARE SOLUTIONS INC•Beltsville, MD

12d•Onsite

About The Position

We are seeking a motivated and outgoing Office Coordinator to provide administrative and operational support to the agency and serves as a primary point of communication between agency administration, clients, caregivers, family members, case managers, health departments, and other community or healthcare partners. This position is responsible for monitoring client and caregiver records, assisting with scheduling and required health-related visits, tracking missing documentation, monitoring agency communications, reviewing caregiver timekeeping discrepancies, and completing administrative tasks assigned by agency leadership. The Office Coordinator helps ensure that client services, caregiver documentation, communication, and administrative records remain organized, current, and compliant with agency policies and applicable requirements. This is a part-time position for 30 hours per week.

Requirements

High school diploma/GED required
Previous experience as an Office Coordinator or in a similar position
Understanding of basic bookkeeping principles
Familiarity with standard office equipment such as printers and fax machines
computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects

Nice To Haves

Associate’s degree or administrative training is preferred

Responsibilities

Develop, update, and maintain relevant office procedures
Create and maintain an organized filing system
Greet and assist clients as they arrive
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Perform basic bookkeeping activities
Contribute to company reports
Address and resolve staff/client concerns with a professional attitude
monitor client charts and track when health visits or other required services are due
review caregiver files for missing or expired documents; follow up on missing documentation