Office Coordinator

Midwest Communications•Wausau, WI

50d•Onsite

About The Position

Office Coordinator Someone has to keep this train on its tracks! Behind every great radio station is someone making sure the details don’t fall through the cracks. From keeping the office running smoothly to supporting sales, finance, traffic, promotions, and station events, you’ll be the person who keeps a lot of moving pieces moving in the right direction. Your Team As the Office Coordinator, you’ll work with individuals across the company. This includes payroll, traffic, sales, HR, and on-air talent to keep day-to-day operations running smoothly. Culture at Midwest Communications At Midwest Communications, Inc., we’re invested in the longevity and satisfaction of our employees. As a privately owned, family-founded company, we expect our team members to take ownership of their work while also enjoying a laid-back, collaborative atmosphere. You’ll have the tools and support of an established media company, along with the autonomy to get your work done and make the role your own.

Requirements

Have a high school diploma or GED equivalent.
Have strong organizational and time-management skills.
Have a valid Wisconsin driver’s license and reliable transportation.
Be able to pass a background check and motor vehicle record check.

Nice To Haves

Have accounts receivable and/or accounts payable experience preferred.

Responsibilities

Manage front desk operations, including answering phones and greeting employees, clients, and contest winners.
Keep the front office, lobby, and common areas organized and welcoming.
Coordinate routine office maintenance and cleaning services as well as maintain copier and general office equipment needs.
Order office supplies and other administrative materials as needed.
Manage outgoing FedEx and UPS shipments and distribute incoming daily mail.
Create badges and lanyards for new employees and assist with new-hire paperwork and onboarding.
File outreach and other administrative forms.
Support payroll by reviewing live ads, remotes, and voice tracking and helping identify minor discrepancies.
Enter incoming checks and prepare deposits.
Make bank deposits and maintain credit card logs and payment entries.
Enter and maintain daily traffic logs.
Update daily SGA and pacing reports.
Print, organize, bind sales documents and pull monthly Google Ad receipts.
Enter orders for LSM Media, Radio Advertising, and other vendors as needed.
Assist the sales team with various day-to-day projects and administrative needs.
Maintain the company’s employee listing with the Chamber of Commerce.
Maintain accurate records of station prizes and giveaways.
Coordinate administrative needs for community and station events, including WDEZ Homes of Christmas, holiday parade registrations, radiothons, and more.
Order Brewers, Packers, and Badgers schedule merchandise.
Obtain quotes, review proofs, and coordinate the ordering of promotional materials.
Enter community events so they appear on station websites.