Office Coordinator Jobs

About The Position

Requirements

• Success in this role takes someone who is hardworking, personable, and tenacious, with a willingness to rise to the challenge.
• Smart, curious, and eager to learn, with a natural instinct to take initiative.
• Dedicated and hands-on, with an all-hands-on-deck attitude.
• Strong written and verbal communication skills.
• Proficient Excel skills and ability to create a spreadsheet are required.
• Experience with the Microsoft Office suite (Word, Outlook, etc.).
• Highly organized and detail-oriented, with the ability to manage multiple deadlines.
• Professional, friendly demeanor with clients and vendors.
• Flexibility to work occasional weekends; typically in busy season when needed

Nice To Haves

• A bachelor's degree is preferred, but not required.
• Interest in accounting, bookkeeping, or tax is a plus.

Responsibilities

• Coordinate daily office operations and keep the workplace organized and running efficiently.
• Monitor, track, and give advance notice of key due dates, including license renewals and other recurring deadlines.
• Greet clients warmly and provide support in person, by phone, and in writing.
• Manage incoming calls, route inquiries, and take accurate messages.
• Maintain the mail log, which includes tracking, organizing, and distributing mail, plus regular mail runs.
• Prepare and make bank deposits.
• Scan, file, and organize documents accurately and securely.
• Order office supplies and keep inventory stocked.
• Serve as a point of contact for vendors and support vendor relationships.
• Over time, assist with light bookkeeping and tax return support as skills develop.
• Step in wherever needed during busy seasons; we work as a team.

Benefits

• Salary range of $40,000 - $55,000, based on experience
• 100% employer-paid medical and vision coverage for the employee and one dependent (spouse or child)
• PTO and paid holiday package
• 401(k) eligibility after one year of service, with a 3% company match
• Potential for profit-sharing contributions
• Annual review process