Office Coordinator

Purple Ink LLC • Indianapolis, IN

32d • $40,000 - $55,000 • Onsite

About The Position

The Office Coordinator is the hub of our office, keeping operations running smoothly, deadlines on track, and clients welcomed and supported. In this role you will be a hands-on team member, actively taking ownership of a variety of responsibilities. Our team values opportunities for growth and development, and are looking for the right candidate who wants a career--not just a job. As you learn about the business, you'll have the chance to grow into light bookkeeping and tax return support. As you spot new opportunities to add value, this role can grow with you.

Requirements

• Success in this role takes someone who is hardworking, personable, and tenacious, with a willingness to rise to the challenge.
• Smart, curious, and eager to learn, with a natural instinct to take initiative.
• Dedicated and hands-on, with an all-hands-on-deck attitude.
• Strong written and verbal communication skills.
• Proficient Excel skills and ability to create a spreadsheet are required.
• Experience with the Microsoft Office suite (Word, Outlook, etc.).
• Highly organized and detail-oriented, with the ability to manage multiple deadlines.
• Professional, friendly demeanor with clients and vendors.
• Flexibility to work occasional weekends; typically in busy season when needed

Nice To Haves

• A bachelor's degree is preferred, but not required.
• Interest in accounting, bookkeeping, or tax is a plus.

Responsibilities

• Coordinate daily office operations and keep the workplace organized and running efficiently.
• Monitor, track, and give advance notice of key due dates, including license renewals and other recurring deadlines.
• Greet clients warmly and provide support in person, by phone, and in writing.
• Manage incoming calls, route inquiries, and take accurate messages.
• Maintain the mail log, which includes tracking, organizing, and distributing mail, plus regular mail runs.
• Prepare and make bank deposits.
• Scan, file, and organize documents accurately and securely.
• Order office supplies and keep inventory stocked.
• Serve as a point of contact for vendors and support vendor relationships.
• Over time, assist with light bookkeeping and tax return support as skills develop.
• Step in wherever needed during busy seasons; we work as a team.

Benefits

• Salary range of $40,000 - $55,000, based on experience
• 100% employer-paid medical and vision coverage for the employee and one dependent (spouse or child)
• PTO and paid holiday package
• 401(k) eligibility after one year of service, with a 3% company match
• Potential for profit-sharing contributions
• Annual review process

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree