Office Operations Coordinator

GFF•Dallas, TX

31d

About The Position

The Office Operations Coordinator manages day-to-day workplace operations and helps maintain an organized, functional, professional, and welcoming office environment. The role oversees office supplies and recurring operational systems, coordinates building services and workplace vendors, and supports equipment maintenance, employee and visitor access, parking, office projects, and events. The coordinator partners with HR and IT on onboarding and offboarding, supports facilities projects and office moves, and assists with operational needs across the Austin and Fort Worth offices, including occasional travel as needed. The position calls for proactive problem-solving, reliable follow-through, strong service and communication skills, and the ability to handle hands-on workplace responsibilities.

Requirements

2–5 years of experience in workplace operations, facilities coordination, administrative support, hospitality, or a related role.
Strong organizational and time-management skills, with the ability to manage multiple priorities and recurring responsibilities.
Ability to work independently while collaborating effectively across a team.
Proactive mindset, strong sense of ownership and follow-through, high attention to detail, and ability to anticipate needs.
Excellent interpersonal and customer service skills and strong written and verbal communication skills.
Strong problem-solving skills and sound judgment about when to resolve an issue independently and when to escalate.
Ability to thrive in a dynamic, fast-paced environment, identify urgent priorities, adapt quickly to changing circumstances, and manage competing demands.
Proficiency with Microsoft Office applications, including Outlook calendaring, Excel, and PowerPoint, as well as Adobe Acrobat.
Ability to quickly learn and effectively use workplace, vendor, access-control, and administrative systems.
Ability and willingness to perform hands-on workplace responsibilities as needed.

Responsibilities

Coordinate and execute day-to-day workplace operations and maintain an organized, functional, professional, and welcoming office environment.
Monitor office, breakroom, beverage, cleaning, and general supply inventory and manage recurring and as-needed purchasing.
Maintain reliable systems for recurring office responsibilities, supply ordering, equipment maintenance, vendor service, and workplace projects.
Serve as a primary point of contact for property management, building maintenance, security, parking, access control, and other workplace vendors.
Coordinate service and maintenance for office equipment and appliances, including coffee machines, refrigerators, ice machines, water equipment, and other shared workplace resources.
Coordinate employee and visitor building access, parking logistics, QR codes, and related workplace access needs.
Coordinate and support firm events and employee engagement activities, including food, beverages, supplies, setup, and breakdown for internal and client meetings, firm lunches, happy hours, leadership meetings, and company-wide events.
Partner with HR and IT on employee onboarding and offboarding, including workstation readiness, parking, building access, office supplies, and workspace transitions.
Support office moves, cleanouts, storage organization, workspace reconfiguration, and other facilities-related projects.
Support operational needs for the Austin and Fort Worth offices, including supplies, building coordination, vendor needs, office organization, and special projects, with occasional travel as needed.
Proactively identify workplace issues and opportunities for improvement before they become urgent or disruptive.