Office Operations Coordinator

Skidmore Owings & Merrill • Austin, TX

9d

About The Position

The Office Operations Coordinator supports Office Leadership with office-related matters and helps administer office space and facilities. The role serves as the first point of contact for staff operations requests and independently organizes and implements office and administrative projects. It coordinates new-hire workstations and orientation logistics, vendor and building-management onboarding, contracted services, schedules, office purchasing, storage, and staff moves. The coordinator also processes approved invoices, helps resolve billing and payment issues, maintains contract files and seating maps, performs reception duties as needed, and helps ensure the office meets SOM standards. The role may require time beyond routine hours, including for last-minute business needs.

Requirements

• College degree preferred, or equivalent knowledge, skills, and abilities.
• Extensive knowledge of Microsoft Office and Google Workspace.
• Excellent leadership, interpersonal, and oral and written communication skills.
• Ability to interact with all levels of staff and Partnership.

Nice To Haves

• Experience in architecture is preferred.

Responsibilities

• Assist Office Leadership with office-related requests.
• Help administer office space and facilities, including supplies, staff seating, and relocations.
• Serve as the first point of contact for staff operations requests.
• Independently organize and implement office and administrative projects in accordance with deadlines.
• Coordinate new-hire desk assignments and setup.
• Coordinate individual and project-specific schedules.
• Maintain new vendor setup and building-management onboarding.
• Coordinate communication, scheduling, and follow-up for contracted services.
• Process approved invoices, address billing inquiries, and work with Accounts Payable to resolve payment or coding issues.
• File and organize contract documents on the shared drive.
• Support staff moves and update seating maps.
• Liaise with HR and OT to support new-hire orientation and security badge processes.
• Assist with purchasing office furniture, fixtures, and equipment.
• Assist with storage inventory management and logistics.
• Participate in reception duties as needed.
• Help ensure office space meets SOM standards.
• Dedicate time beyond routine hours, including for last-minute needs, as required to meet business commitments.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed