Office Operations Coordinator
About The Position
The Office Operations Coordinator supports office leadership and staff with office-related matters, facilities administration, daily operations, and administrative projects. The role coordinates office supplies, seating, relocations, new-hire desk assignments, schedules, vendors, contracted services, invoices, contract records, furniture and equipment purchasing, storage logistics, and reception duties as needed. The coordinator also supports new-hire orientation and security badge processes in partnership with HR and OT, helps maintain office standards, and may need to work beyond routine hours to meet business commitments.
Requirements
- College degree preferred, or equivalent knowledge, skills, and abilities.
- Extensive knowledge of Microsoft Office and Google Workspace.
- Excellent leadership, interpersonal, and oral and written communication skills.
- Ability to interact with all levels of staff and Partnership.
Nice To Haves
- Experience in architecture is preferred.
- College degree is preferred.
Responsibilities
- Assist office leadership with requests concerning office-related matters.
- Assist with administration of office space and facilities, including supplies, staff seating, and relocations.
- Serve as the first point of contact for staff operations requests.
- Identify, organize, and independently implement office and administrative projects within deadlines.
- Coordinate new-hire desk assignments and setup.
- Coordinate individual and project-specific schedules.
- Maintain new-vendor setup and building-management onboarding.
- Assist with communication, scheduling, coordination, and follow-up for contracted services.
- Process approved invoices, address billing inquiries, and partner with Accounts Payable to resolve payment or coding issues.
- File and organize contract documents on the shared drive.
- Support staff moves and update seating maps.
- Liaise with HR and OT to support new-hire orientation and security badge processes.
- Assist with purchasing office furniture, fixtures, and equipment.
- Assist with storage inventory management and logistics.
- Participate in reception duties as needed.
- Help ensure the office space meets SOM standards.
- Dedicate time beyond routine hours as required, including for last-minute needs, to support business commitments.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
