Office Operations Coordinator

The Seed Company • Arlington, TX

2d • $20 - $24

About The Position

The Office Operations Coordinator coordinates and executes daily office operations, helping keep the workplace welcoming, functional, and well-maintained. The role manages hospitality services, office administration, vendor coordination, office communications, and activities that support the workplace experience and office culture.

Responsibilities include managing coffee service, pantry amenities, and hospitality stations during business hours; coordinating meeting logistics and office events; supporting administrative processes, internal communications, safety drills, and training events; coordinating vendors, supplies, and inventory; and maintaining vendor payment tracking and documentation for approval by the Office Operations Manager. The role also works with hospitality volunteers and supports staff and visitors.

The position operates in a professional office environment and occasionally requires driving to off-site locations for shopping or monitoring storage inventory. Domestic travel of one to two weeks for staff and group meetings is required. Occasional lifting of up to 25 pounds and moving chairs, tables, and sliding doors are part of the physical demands. There are no supervisory responsibilities.

Requirements

• Strong faith in Jesus Christ as Savior and a God-honoring lifestyle.
• Passion for the Word of God and its provision for every people group.
• Champion Seed Company’s vision, mission, and values.
• Bachelor’s degree in Business or a related field, or equivalent experience.
• One to three years of experience in administrative positions.
• Experience with the MS Office suite.
• Ability to meet the stated physical demands, including occasional lifting of up to 25 pounds and moving chairs, tables, and sliding doors.
• Ability to travel domestically for one to two weeks for staff and group meetings.

Nice To Haves

• Experience with invoice processing, vendor payment, or accounts payable.

Responsibilities

• Coordinate general office administration and ensure smooth day-to-day operations.
• Manage coffee service, pantry amenities, and hospitality stations during office business hours.
• Support coordination of office safety drills and internal training events.
• Assist with document preparation, filing, scheduling, and internal coordination.
• Support internal office communications through platforms such as Slack and the Vestaboard.
• Coordinate scheduling and assignment of responsibilities for hospitality volunteers.
• Oversee meeting logistics, including room setup, technology coordination, and catering arrangements.
• Support team and group gatherings held in the office.
• Plan and execute office events, celebrations, hospitality initiatives, and staff engagement activities.
• Assist in managing office vendor relationships, including janitorial services and supply providers.
• Manage ordering and inventory for office supplies, pantry items, hospitality, guest experience swag, and other team supplies.
• Assist the Office Operations Manager with vendor contract renewals, administration, and related documentation.
• Maintain the office vendor and payment tracking system, ensuring information is accurate and current.
• Coordinate the check processing workflow and ensure appropriate team coverage as needed.
• Prepare invoices and payment documentation, including vendor payments, for approval by the Office Operations Manager.
• Attend and participate in meetings and task force groups as directed, maintaining required knowledge of operating procedures, requirements, processes, and policies.
• Lead or participate in projects or task force groups focused on organization-wide issues.
• Perform or assist with assignments as required or directed.

Benefits

• Health insurance coverage.
• Flexible Spending Account for medical and dependent care.
• Health Reimbursement Arrangement for medical, dental, and vision.
• 403(b) plan participation with a 6% company match.
• 160 hours of accrued vacation and 80 hours of sick time per year.
• Education assistance after one year of service.
• Parental leave after one year of service.
• Voluntary dental and vision insurance.
• Employer-sponsored term life, short-term disability, long-term disability, and AD&D coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level