Office Operations Coordinator

State of Colorado•Denver, CO

20h

About The Position

The Office Operations Coordinator supports business and administrative operations within the Business Management Branch of the G9/Construction & Facilities Management Office of the Army National Guard. The position independently coordinates programs and special projects, improves administrative work processes, facilitates organizational communications, and manages cross-functional initiatives in alignment with established objectives. The work schedule is Tuesday through Friday.

Requirements

Five years of relevant experience in business or office management in a construction and/or facility management environment, or a combination of related education and relevant experience totaling five years.
Must be a resident of Colorado when submitting the application.

Responsibilities

Identify organizational capability gaps and develop curricula, workflows, and timelines.
Conceive, design, manage, and execute organizational programs, pilots, and studies, including the GPS Program, climate studies, Employee Recognition Program, and new-hire onboarding.
Conduct climate and administrative studies, analyze survey data, and prepare analytical reports and action plans for executive leadership.
Administer the Enterprise Task Management Software Solution (ETMS2) and serve as the final compliance gatekeeper for executive taskers.
Design, develop, and launch marketing and promotional campaigns for programs and events, and maintain their branding.
Lead audience-engagement strategies for workforce-building events and morale campaigns.
Oversee SharePoint portal layout and user-experience redesign to improve access to facilities documents.
Research and draft new regulatory or facility policies when gaps arise.
Design and deploy interactive online leadership dashboards tracking facility maintenance schedules, work orders, and budget usage.
Chair the G9 Morale and Recognition Committees.
Manage annual Risk Management and Internal Controls (RMIC) reporting for the directorate.
Oversee mandatory state and federal training compliance for 97 employees.
Coordinate solutions to event-related challenges, including venue changes, attendance fluctuations, scheduling conflicts, and equipment needs.
Perform other duties as assigned.