Office Coordinator

Delta Dental of Minnesota•Minneapolis, MN

32d•Onsite

About The Position

The Office Coordinator ensures the smooth operation of the corporate office by providing front desk operations and services to guests and team members. The Office Coordinator handles the corporate office main phone line, mail services, parking validation, visitors, courier deliveries, package deliveries, office supplies, and office upkeep. This position will be with Stratacor, an affiliate of Delta Dental of Minnesota.

Requirements

Must maintain a professional image and attitude at all times
Ability to operate, adjust and maintain mail-processing machine
Knowledge of mail processes such as USPS, UPS, and courier services
Excellent verbal communication skills
Excellent interpersonal and customer service skills
Basic understanding of administrative and clerical procedures and systems
Proficiency in a multi-tasked environment with proven skills in organizing, prioritizing and attention to detail
Proficient with Microsoft Office Suite or related software
Comfortable working independently and taking initiative
High school diploma or equivalent (e.g., G.E.D.)
2+ years corporate receptionist, office administration, administrative support, hospitality, or similar experience
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment authorization at this time.

Nice To Haves

2+ years of mail machine operation

Responsibilities

Provide a professional, welcoming first contact for all guests; in person, by phone, and by e-mail.
Answer and properly direct incoming main line calls.
Ensure building access and safety procedures are carried out for all persons entering and leaving the office.
Administer parking validation vouchers.
Responsible for mail services including: Mail machine operation, Setting-up UPS shipments, Coordinating courier service, Sorting and distributing mail, Interacting with delivery personnel, Handling all shipping and receiving while managing cost effectiveness, Maintaining accurate records of shipments, deliveries, and related expenses.
Maintain, order, and restock company supplies; general office supplies, paper, branded envelopes, letterhead and labels, mail machine supplies, breakroom supplies (coffee, cleaning, etc.), board and executive kitchen beverages, snacks, and supplies, and conference room beverages and supplies.
Maintains the appearance and organization of the storage room, R.E.C. breakroom, conference rooms, general office areas, and meeting rooms.
Assist team members and guests with general office-related questions and needs.
Provide administrative support to the Executive support team, as needed.
Perform other duties and projects as assigned.