Medical Records Technician Jobs

About The Position

Requirements

• Positive attitude and ability to effectively communicate with attorneys, staff, and clients.
• 2+ years litigation secretarial experience.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Adaptable to changing priorities and work demands.
• Exhibits a positive attitude, professionalism, and confidence.
• Must successfully pass a background and drug screen.

Nice To Haves

• Knowledge of iManage and Outlook is a plus.

Responsibilities

• Organize, maintain, and manage paper and electronic medical records, ensuring records are complete, accurate, and readily accessible to case teams.
• Prepare medical records and supporting documentation for paralegal review, analysis, discovery, depositions, mediations, hearings, and trial.
• Perform OCR processing, electronic bookmarking, indexing, and organization of medical and litigation-related documents.
• Upload, organize, and maintain radiology films, diagnostic imaging, and other case-related materials in firm-approved systems.
• Scan, copy, download, save, and electronically file documents in accordance with firm procedures and records management standards.
• Maintain electronic file organization within iManage and other firm-approved document management systems.
• Apply Bates numbering, perform document redactions, and assist with document production preparation and quality control review.
• Create, update, and maintain document indexes, logs, and tracking tools to support effective case management.
• Prepare exhibit binders, hearing notebooks, trial notebooks, and supporting case materials for attorneys and paralegals.
• Assemble exhibits, exhibit labels, demonstrative evidence, and supporting documentation for hearings, depositions, mediations, arbitrations, and trial.
• Track certified mail receipts, subpoena responses, records requests, and related case documentation, ensuring timely filing and follow-up.
• Coordinate document downloads, file transfers, and organization of materials received from clients, vendors, healthcare providers, and opposing counsel.
• Assist with invoice processing, vendor communications, and records retrieval follow-up activities.
• Maintain organized physical and electronic filing systems in compliance with firm policies and confidentiality requirements.
• Support attorneys and paralegals with large-volume document management, records organization, and case preparation projects.
• Monitor assigned tasks and deadlines to ensure timely completion of records-related and administrative support activities.
• Communicate effectively with attorneys, paralegals, staff, vendors, healthcare providers, and clients regarding records requests, document processing, and case support needs.
• Safeguard confidential medical, client, and Firm information while maintaining the highest standards of professionalism and discretion.
• Identify opportunities to improve records management processes, document organization, and workflow efficiency.
• Support case team initiatives, special projects, trial preparation efforts, and department objectives as assigned.
• Maintain working knowledge of Firm technology, document management systems, and records processing best practices.
• Execute special assignments and additional duties as assigned.

Benefits

• Competitive compensation
• Opportunity for growth and advancement within the firm
• Speaking and Writing Opportunities
• Comprehensive benefits package, including medical, dental, and vision
• Bar expenses paid by the firm
• HSA and FSA plans available for employees and dependents
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs