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HR Administrative Assistant

WESTERMAN INCBremen, OH
$25 - $30Onsite

About The Position

Under supervision from the Human Resources Manager, performs assigned responsibilities of the Human Resources department with special emphasis on recruiting, staffing, onboarding, and HR reporting functions. Also supports the overall operations of the Bremen facility.

Requirements

  • High school diploma or GED required.
  • Minimum of 2+ years recent office administration experience in a fast-paced office environment required.
  • Demonstrated ability to meet or exceed expectations in a fast-paced office environment required.
  • Previous HR experience (benefits, recruitment, employee relations, training, and/or compensation) required.
  • Demonstrated ability to handle multiple functions and maintain strong organizational skills required.
  • Strong initiative, self-awareness, and demonstrated ability to be self-sufficient required.
  • Extreme attention to detail and analytical skills required.
  • Professional verbal and written communication skills and active listening skills required.
  • Demonstrated ability to maintain the strictest confidentiality required.
  • The ability to work individually and as part of a team is required.
  • Demonstrated ability to develop professional relationships at all levels required.
  • The ability to receive feedback and learn from feedback given is required.
  • Strong Word, Excel, and PowerPoint skills required.

Nice To Haves

  • Previous experience with HRIS and applicant tracking system preferred.
  • Ability to make formal presentations preferred.
  • Driving is an essential function of the job; clean driving record required.

Responsibilities

  • Finds and attracts qualified applicants for open positions using efficient and effective recruiting methods and strategies; placing advertisements; matching skills with position requirements; scheduling interviews; preparing offers; and offer packets.
  • Ensures appropriate pre-employment tests and forms are completed and passed.
  • Coordinates with staffing agencies to interview and place candidates.
  • Works with hiring manager to establish skillset, timing, pay range, and interviewing needs.
  • Maintains report(s) of temporary employees.
  • Maintains timeclock and timecards for agency employees and provides weekly record of time to agencies on a timely basis.
  • Works with agencies to resolve pay issues.
  • Onboards new hires in the payroll system, ensuring all new hire documents are completed within the time required.
  • Creates new employee files (personnel, benefits, medical) upon hire and files appropriate documentation timely.
  • Updates HR spreadsheets to ensure accuracy and timeliness of data.
  • Ensures job descriptions are detailed, accurate, and updated as needed.
  • Assists employees with benefits enrollment.
  • Orders office supplies for facility.
  • Ensures copying, filing, scanning, and mailouts for various departments are completed in a timely manner.
  • Provides coverage for front door, front desk phone, pick up and distribution of mail.
  • Assists with facility events.
  • Performs other related duties as required and assigned.

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