Hr Assistant Jobs

About The Position

Requirements

• Reliable attendance and punctuality Monday through Friday; Full-time.
• Knowledge of clerical and administrative procedures.
• Strong verbal and written communication skills.
• Professional appearance and interpersonal skills.
• Ability to maintain confidentiality and exercise good judgment when handling employee and company information.
• Strong organizational and planning skills.
• Excellent customer service skills.
• Strong keyboarding and computer skills.
• Working knowledge of Microsoft Word, Excel, and PowerPoint.
• Ability to work accurately in a fast-paced environment and manage multiple priorities.
• Strong attention to detail and the ability to remain calm under pressure.
• Honest, respectful, trustworthy, and professional conduct.
• Flexibility and cultural awareness, with a willingness to support Team Cone's mission and core values.
• Ability to successfully complete required background and drug screening.
• High school diploma or equivalent required.
• Ability to quickly learn and effectively use multiple computer systems and electronic records-retention tools.
• Experience with multi-line telephone systems, copiers, and other standard office equipment.

Nice To Haves

• Associate's or bachelor's degree in any field is preferred.
• 2–3 years of administrative, clerical, customer service, or related experience preferred.
• A combination of relevant education, training, and experience may be considered in lieu of meeting the preferred minimum requirements.
• Previous Human Resources experience is a plus.
• Previous experience working with an HRIS, particularly Paycom, is preferred; demonstrated ability to quickly learn HRIS systems is required.

Responsibilities

• Welcome and assist visitors, customers, vendors, and team members in a professional and friendly manner.
• Answer and direct incoming calls using a multi-line phone system.
• Respond to inquiries and connect individuals with the appropriate person or department.
• Maintain company communications and employee information, including vacation schedules, birthdays, anniversaries, and related postings.
• Prepare correspondence, reports, forms, and other company materials.
• Provide administrative support to management and the Human Resources department.
• Assist departments with special projects, including coordination, documentation, and execution.
• Assist with company events, meetings, meals, and other activities.
• Process employment applications in accordance with Human Resources guidelines.
• Schedule candidate interviews and maintain accurate applicant information in Paycom, our HRIS.
• Support the new-hire onboarding process, including: Scheduling pre-employment evaluations, Tracking onboarding requirements and progress, Preparing and sending offer letters, Preparing employee ID badges, Distributing uniforms, company apparel, and other new-hire materials, Assisting with interviews and onboarding activities.
• Maintain accurate electronic and paper HR records, including scanning, saving, labeling, and organizing confidential documents.
• Process employment verification requests.
• Assist with off-site recruiting and recruiting events.
• Order and maintain inventory of company shirts, hats, uniforms, and other branded items.
• Process payroll deduction paperwork and assist with invoice reconciliation related to company merchandise.
• Track driver's licenses and DOT Medical Certificate expirations and coordinate timely renewals.
• Assist the HR team with FMLA, workers' compensation, benefits, and other employee-support processes.
• Provide general administrative assistance to the HR team as needed.
• Perform other duties as assigned.

Benefits

• At Cone Distributing, we believe our people are the foundation of our success. We are committed to building a professional, respectful, and team-oriented workplace where employees can contribute, grow, and make a difference. As an HR Assistant / Receptionist, you'll have the opportunity to work directly with employees and leaders throughout the organization while developing valuable experience across Human Resources, recruiting, onboarding, employee relations, benefits, compliance, and administration.