Hr Assistant Jobs

About The Position

Requirements

• High school diploma or GED required.
• Minimum of 2+ years recent office administration experience in a fast-paced office environment required.
• Demonstrated ability to meet or exceed expectations in a fast-paced office environment required.
• Previous HR experience (benefits, recruitment, employee relations, training, and/or compensation) required.
• Demonstrated ability to handle multiple functions and maintain strong organizational skills required.
• Strong initiative, self-awareness, and demonstrated ability to be self-sufficient required.
• Extreme attention to detail and analytical skills required.
• Professional verbal and written communication skills and active listening skills required.
• Demonstrated ability to maintain the strictest confidentiality required.
• The ability to work individually and as part of a team is required.
• Demonstrated ability to develop professional relationships at all levels required.
• The ability to receive feedback and learn from feedback given is required.
• Strong Word, Excel, and PowerPoint skills required.

Nice To Haves

• Previous experience with HRIS and applicant tracking system preferred.
• Ability to make formal presentations preferred.
• Driving is an essential function of the job; clean driving record required.

Responsibilities

• Finds and attracts qualified applicants for open positions using efficient and effective recruiting methods and strategies; placing advertisements; matching skills with position requirements; scheduling interviews; preparing offers; and offer packets.
• Ensures appropriate pre-employment tests and forms are completed and passed.
• Coordinates with staffing agencies to interview and place candidates.
• Works with hiring manager to establish skillset, timing, pay range, and interviewing needs.
• Maintains report(s) of temporary employees.
• Maintains timeclock and timecards for agency employees and provides weekly record of time to agencies on a timely basis.
• Works with agencies to resolve pay issues.
• Onboards new hires in the payroll system, ensuring all new hire documents are completed within the time required.
• Creates new employee files (personnel, benefits, medical) upon hire and files appropriate documentation timely.
• Updates HR spreadsheets to ensure accuracy and timeliness of data.
• Ensures job descriptions are detailed, accurate, and updated as needed.
• Assists employees with benefits enrollment.
• Orders office supplies for facility.
• Ensures copying, filing, scanning, and mailouts for various departments are completed in a timely manner.
• Provides coverage for front door, front desk phone, pick up and distribution of mail.
• Assists with facility events.
• Performs other related duties as required and assigned.