HR Assistant

Mark Morris Dance Group•New York, NY

2d•Onsite

About The Position

The Mark Morris Dance Group (MMDG) is seeking a part-time HR Assistant to provide administrative and operational support to its Human Resources function. Reporting to the Director of Human Resources, the HR Assistant will assist with recruitment, onboarding, employee records, benefits administration, and general HR operations. The role helps maintain accurate records, track required documentation, coordinate routine HR processes, and respond to employee inquiries while protecting the confidentiality of sensitive employee information. This position is scheduled for 20 hours per week onsite, with a flexible schedule to be determined. The organization employs approximately 200 full-time, part-time, and seasonal employees and is committed to community, access, excellence, creativity, and ongoing equity, diversity, and inclusion work.

Requirements

High school diploma or equivalent required.
One or more years of administrative or office support experience required.
Experience handling confidential information and maintaining accurate records.
Experience using Microsoft Office applications, particularly Outlook, Word, and Excel.
Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee information.
Ability to manage competing priorities, meet deadlines, and follow established procedures.
Willingness to learn HR systems, policies, and administrative processes.
Commitment to professionalism, discretion, and respectful interactions with employees, candidates, and organizational partners.
Strong organizational skills and attention to detail, with a commitment to accuracy.
Effective written and verbal communication skills.
Ability to prioritize tasks, manage multiple assignments, and follow through on outstanding items.
Strong interpersonal skills and a service-oriented approach to supporting employees and managers.
Ability to handle sensitive matters with discretion and maintain appropriate professional boundaries.
Resourcefulness and initiative in identifying administrative needs and resolving routine issues.
Ability to follow established policies and procedures while recognizing when questions or concerns require escalation.
Comfort learning new technology and working across multiple systems.
Collaborative approach and willingness to receive feedback, adapt to changing priorities, and support the broader HR function.

Nice To Haves

Associate degree or relevant coursework in human resources, business administration, or a related field.
Experience in human resources.
Experience with an HRIS, applicant tracking system, payroll platform, or other administrative database.

Responsibilities

Prepare, organize, and maintain HR forms, employment documents, offer letters, policies, correspondence, reports, and other administrative materials.
Support recruitment by posting job openings, maintaining candidate records in the Greenhouse applicant tracking system, coordinating interviews, communicating with candidates, and assisting with hiring documentation.
Assist with employee and faculty onboarding and offboarding, including preparing paperwork, maintaining checklists, tracking required documentation, and following up on outstanding items.
Support faculty and school hiring cycles by assisting with employment documentation, contract tracking, background check processing, and completion tracking.
Assist with routine benefits administration, including distributing enrollment information, tracking employee submissions, and supporting open enrollment activities.
Respond to routine employee inquiries and direct questions requiring additional guidance or decision-making to the Director of HR.
Provide general HR administrative support, including maintaining spreadsheets and trackers, organizing meetings, coordinating follow-up items, and performing other related duties as assigned.