HR Administrative Assistant

Western MA•Chicopee, MA

2d•Onsite

About The Position

The HR Administrative Assistant supports the Human Resources Department with administrative functions related to recruitment, hiring, onboarding, compliance, and ongoing employee support. The role helps deliver a consistent, positive employee experience and ensures HR processes run efficiently and comply with agency policies and applicable regulations. The schedule is Monday through Friday, 9 a.m. to 5 p.m., with pay of $19–$20 per hour.

Requirements

1–2 years of experience in an administrative or HR support role.
Excellent computer skills, particularly in Microsoft Office (Word, Excel, and Outlook) and HR database systems.
Excellent written, verbal, and interpersonal communication skills.
Exceptional organizational and time-management skills, with strong attention to detail.
Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments.
Self-motivated, team-oriented, and adaptable.

Responsibilities

Track and organize applications that are not moving forward.
Assist with conducting reference checks for all divisions.
Create new-hire attendance and sick-line informational cards.
Enter new-hire candidate credentials into the ADP HRIS.
Create new-hire folders and file them in the Main HR Office.
Assist with I-9 documentation, E-Verify, and audit preparation.
Maintain accurate, up-to-date employee records in electronic and paper systems.
Manage the agency’s Call Out Line.
Process internal job offers and employee transfer and promotion paperwork.
Manage the MHA Internship Program.
Provide general support regarding HR policies, benefits, and employee inquiries.
Manage the MHA Cares Program and participate in EAP webinars.
Assist with data entry and updates in the HRIS.
Provide administrative support for day-to-day HR operations and ongoing projects.
Contribute ideas and solutions to improve processes as a proactive team member.
Support compliance by maintaining knowledge of federal and state employment laws and agency standards.
File documents for active and terminated employees weekly.
Process performance reviews in ADP.
Process and file corrective actions.
Manage equipment returns and assignments.
Prepare anniversary and milestone letters.
Process longevity awards.
Schedule and follow up on TB tests.
Process employment verifications.
Perform other similar or related duties as assigned by the Recruitment Manager or HR Leadership team.