Family Assistant Jobs

About The Position

Requirements

• Previous professional experience as a Family Assistant, Household Manager, Personal Assistant, or in a comparable private household support role.
• Experience working with children and willingness to provide occasional hands-on childcare coverage.
• Comfort occasionally driving children to and from school, activities, appointments, and other destinations.
• Valid driver’s license and safe driving record.
• Strong organizational, administrative, and time-management skills.
• Experience coordinating household vendors, service providers, maintenance, and residential projects.
• Comfort tracking invoices, receipts, household expenses, and project budgets.
• Proficiency with Google Workspace/G-Suite, digital filing systems, messaging platforms, and project management software such as Asana.
• Excellent written and verbal communication skills.
• Ability to exercise discretion, demonstrate good judgment, and work independently.
• Flexible, hands-on approach to supporting the family’s changing needs.
• Comfort assisting with light household tasks, personal errands, pet care, and occasional childcare.
• Ability to work collaboratively with existing household staff.
• Must currently reside in the Austin, TX area; relocation is not offered.
• Ability to pass a background check and provide excellent professional references.
• Comfort working in a home with children and dogs.
• Approximately 40 hours per week, Monday through Friday, 7:00 AM–3:00 PM, with flexibility as needed.

Responsibilities

• Assist with scheduling, calendar coordination, appointments, and general administrative needs.
• Provide Family Assistant support, including personal errands and household-related requests.
• Coordinate the family’s daily routines, activities, and schedules.
• Handle personal and household errands, including dry cleaning, returns, purchases, and other requests.
• Manage mail, household documents, records, and digital filing systems.
• Coordinate household expenses and reporting.
• Assist with household organization, planning, and special projects.
• Work collaboratively with the family’s additional household staff and service providers; anticipate needs and proactively provide support.
• Provide occasional backup childcare when regular nannies are unavailable, taking breaks, out sick, on vacation, or when additional coverage is needed.
• Supervise and engage with children while maintaining their established routines and schedules.
• Assist with school pickups, drop-offs, activities, appointments, and other child-related transportation as needed; a family vehicle is provided.
• Communicate with the principals and household staff regarding the children’s schedules and needs, and maintain a safe, positive, supportive environment.
• Oversee the organization, functionality, and daily operations of the residence; keep the home organized, well-stocked, and running efficiently.
• Maintain household inventories and replenish supplies as needed.
• Perform light household tasks as needed, such as tidying, unloading the dishwasher, taking out trash, and maintaining general order.
• Assist with household organization and interior design-related projects; maintain household records, organizational systems, and digital filing.
• Coordinate with household staff to ensure daily operations run smoothly and step in wherever needed to support the family.
• Serve as the primary point of contact for vendors, contractors, and service providers entering the home; coordinate scheduling and access.
• Assist with oversight of renovations and improvement projects, including painting, pool projects, landscaping, and other household work.
• Track project progress and update the principals on timelines, outstanding items, and project status.
• Manage vendor invoices, payments, receipts, related documentation, and project and vendor expenses within established budgets.
• Maintain organized records of household projects, expenses, and completed work, and help ensure projects are completed efficiently.
• Help prepare the home for guests and coordinate household staff and service providers; greet guests and offer beverages as appropriate.
• Assist with occasional meal service, including reheating or serving prepared food, and coordinate with chefs, housekeepers, or other providers when needed.
• Assist with household vehicle care, including fueling, maintenance appointments, detailing, and related services.
• Assist with care of the family’s two dogs, including feeding, walks, transportation to veterinary or grooming appointments, and coordinating pet care arrangements.

Benefits

• Health insurance stipend
• Paid time off
• Paid holidays
• Applicable overtime compensation for hours worked beyond 40 per workweek