Facilities Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Four to nine years of experience in facilities maintenance, construction, safety, operations, or a related field.
• Technical knowledge of building systems and mechanicals, with the ability to perform minor maintenance and repairs.
• Working knowledge of OSHA standards and workplace safety principles.
• Facilities maintenance experience in office, retail, and/or warehouse locations.
• Experience interacting with facility maintenance vendors.
• Strong written, verbal, organizational, project management, and problem-solving skills, including the ability to track multiple tasks and deliverables.
• Basic computer literacy and ability to maintain administrative records and reports.
• Ability to interact successfully with stakeholders across the Goodwill organization.
• Valid driver's license with a clean driving record and ability to travel throughout New York and New Jersey.
• Ability to lift up to 50 pounds and safely work from ladders when necessary.
• Ability to maintain a clean, professional appearance; work uniform is required and provided.

Nice To Haves

• Associate's degree or technical school designation.
• Experience conducting inspections, delivering training, managing compliance programs, coordinating projects, or supporting facility operations.
• Experience using training or compliance-tracking software or similar administrative platforms.
• Experience with mobile work order management devices.
• OSHA 30 certification.
• First Aid/CPR/AED certification.
• Powered Industrial Truck Trainer Certification.
• Fleet Safety or Defensive Driving Certification.
• FEMA ICS-100 and ICS-200.
• Facilities, maintenance, or safety-related certifications.
• Project management training or certification, such as CAPM.

Responsibilities

• Conduct routine health and safety inspections and facility assessments across Goodwill NYNJ locations.
• Identify workplace hazards, document findings, coordinate corrective actions, and verify completion through follow-up inspections.
• Assist with incident investigations, documentation, and root cause analysis.
• Maintain accurate, current, audit-ready safety records, compliance documentation, and reporting metrics.
• Support OSHA compliance initiatives and organizational safety programs, and coach employees and leaders on safe work practices.
• Coordinate emergency evacuation, fire, severe weather, and other response drills; inspect emergency equipment and maintain preparedness documentation.
• Support emergency responses during workplace incidents and facility disruptions, document drill outcomes, and recommend procedural improvements.
• Deliver safety orientations and ongoing training; administer training and compliance-tracking systems and maintain training records and certifications.
• Develop training schedules and project timelines, train and certify employees on powered equipment, and prepare compliance and training reports.
• Oversee fleet safety training, driver qualification documentation, fleet compliance tracking, and support fleet safety inspections.
• Perform routine and preventive maintenance and minor repairs across assigned facilities, documenting and escalating issues beyond the role's scope.
• Conduct preventive facility inspections, coordinate larger repair requests and projects, and support facility readiness for inspections, audits, events, and special projects.
• Document, prioritize, track, and close work orders using web-based applications and written reports; assist other technicians and provide coverage as needed.
• Respond to after-hours emergency calls and participate in a rotating on-call schedule.
• Travel regularly to facilities throughout New York and New Jersey, typically visiting 8–10 assigned locations once or twice monthly.
• Partner with Operations, Facilities, Human Resources, Asset Protection, and other departments to resolve concerns and coordinate projects.
• Prepare reports on inspections, corrective actions, training, fleet compliance, and facility conditions; maintain inventories of safety equipment and operational resources.
• Coordinate vendors and contractors, obtain and review quotes, schedule visits, verify completed work, process invoices, and maintain vendor and service records.
• Process and file safety, maintenance, and compliance paperwork; support budget tracking and maintain documentation in shared systems.
• Follow Goodwill policies and procedures and report safety hazards and injuries to the appropriate personnel.

Benefits

• Generous time off policy.
• Health, wellness, and financial resources.
• Medical, dental, and vision benefits.
• Parental leave.
• Company-sponsored life insurance.
• Retirement matching programs and contributions.
• Transit and commuter benefits.