Executive Assistant Jobs

About The Position

Requirements

• High School diploma, required
• Minimum 5 years of experience in a comparable leadership role, preferably in senior living or healthcare, required
• Valid Pennsylvania Personal Care Home Administrator (PCHA) certification with Assisted Living Residence (ALR) Administrator module, required
• Must be 21 years of age or older with a valid state-issued driver’s license
• Strong organizational, decision‑making, conflict management, and problem‑solving skills
• Demonstrated experience hiring, training, supervising, and evaluating staff
• Excellent communication, customer service, and interpersonal skills with a resident‑centered approach
• Ability to work under pressure, manage multiple priorities, and adapt to changing needs
• Proficiency in Microsoft Word and Excel; ability to learn and use accounting, payroll, and community management software
• Demonstrated commitment to teamwork, professionalism, regulatory compliance, and high‑quality resident services
• Willingness to work occasional evenings, weekends, and holidays as needed

Nice To Haves

• Bachelor’s degree, preferred

Responsibilities

• Support the Executive Director in daily community operations to maintain a welcoming, safe, and resident‑centered environment aligned with the Community’s mission and values.
• Partner with the Executive Director and leadership team to ensure high levels of resident satisfaction through proactive communication and timely issue resolution.
• Provide oversight and hands‑on support for business office functions, including financial management, billing, payroll support, records management, and administrative operations.
• Assist with recruiting, hiring, onboarding, scheduling, training, and ongoing development of staff while fostering teamwork, accountability, and positive morale.
• Ensure compliance with all state licensing requirements, regulatory standards, and internal policies and procedures.
• Monitor occupancy, staffing levels, resident services, and operational performance to support community goals and financial targets.
• Participate in marketing and census‑building efforts, including tours, leasing activities, contracts, deposits, and system updates.
• Maintain strong working relationships with residents, families, staff, vendors, consultants, and community partners.
• Oversee documentation, reporting, confidentiality, and record retention for residents and employees.
• Provide leadership coverage, respond to concerns or emergencies as needed, and perform other duties as assigned by the Executive Director.

Benefits

• Medical, Dental, & Vision Insurance
• Flexible Spending & Dependent Care Accounts
• 401(k) Retirement Savings Plan
• Life & AD&D Insurance
• Short- & Long-Term Disability
• Supplemental Insurance (Accident, Critical Illness, etc.)
• Employee Assistance Program (EAP)
• Perks at Work Discount Program